AGENDA MEMORANDUM

Meeting Date: September 14, 2009

From:                          James Feagle, Deputy Director of Public Works

Subject:                      Resolution Authorizing an Agreement for Professional Services with Jones Edmunds & Associates, Inc. for Landfill Monitoring

Staff Recommendation:

Staff recommends approval of an agreement with Jones Edmunds & Associates, Inc. to provide municipal landfill compliance gas and groundwater monitoring for fiscal year 2010 for $51,440.00.

Analysis:

Jones Edmunds & Associates, Inc. is the engineering firm authorized by the City to perform compliance and monitoring services for the City of Leesburg Municipal Landfill and the Closed Landfill.  The Florida Department of Environmental Protection (FDEP) requires the City to perform this compliance monitoring, and as a result this is an ongoing annual cost to the City.

The scope of work is to perform compliance monitoring services for the City Municipal Landfill for October 1, 2009 through September 30, 2010.  Compliance monitoring will be performed according to the requirements of the FDEP Permit No. SF25-0124377-01, and the requirements of the revised Monitoring Plan Implementation Schedule (MPIS) (revised July 6, 2009).

The scope of work also includes sampling of monitoring well I-2 at the “old dump” site west of the closed landfill, to be done concurrently with the quarterly evaluation monitoring.

Options:

1.  Approve execution of an agreement with Jones Edmunds & Associates, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds are budgeted in the Fiscal Year 2010 budget in the account number listed.

Submission Date and Time:    9/10/2009 10:47 AM____

Department: _Public Works / Solid Waste_ Prepared by:  _Dawn Hoblin__________                      Attachments:         Yes_X __   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ___________JB_____                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 046-5142-534-3130___ Project No. ___________________ WF No. ______________________ Budget  ___  $68,470.00__________ Available ___$68,470.00__________

RESOLUTION NO._______________

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH JONES EDMUNDS & ASSOCIATES, INC. FOR CITY OF LEESBURG MUNICIPAL LANDFILL COMPLIANCE GAS AND GROUNDWATER MONITORING; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with Jones Edmunds & Associates, Inc,, whose address is 730 NE Waldo Road, Gainesville, Florida, 32601, for Municipal Landfill Compliance Gas and Groundwater Monitoring through September 30, 2010.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 14th day of September 2009

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk