AGENDA MEMORANDUM

 

Meeting Date:           September 28, 2009

 

From:                          Mike Thornton, Purchasing Manager 

 

Subject:                      Resolution authorizing a third amendment to an existing agreement with Atlantic.Net, Inc. for dedicated circuit services

 

 

Staff Recommendation:

Staff recommends approval of the third amendment with Atlantic.Net, Inc. to extend the existing contract thru September 30, 2010.

 

Analysis:

The City originally contracted with Atlantic.Net, Inc. in December 2004 for a three-year period.  Atlantic.Net, Inc. provides fractional DS-3 internet access to the Communications Division of the Information Technology Department.  This service is re-sold to commercial accounts serviced by the City Communications Division.

 

This third amendment will extend the contract period until September 30, 2010.  The original agreement provides for the City to renew in writing additional one (1) year periods at the City’s option.  The City wishes to exercise that option with this third amendment.

 

Extension of this contract will allow for uninterrupted internet service.  Retaining the existing company will minimize confusion and cost by transferring to a new company.    The City has received excellent service and dependability from Atlantic.Net, Inc. and would like to continue its relationship with this vendor.

 

Options:

1.  Authorize execution of the third amendment with Atlantic.Net, Inc.

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funds for Information Technology internet services are budgeted on an annual basis.  The proposed budget for this service during the 2010 fiscal year is $70,000.00.                   .

 

Submission Date and Time:    9/25/2009 2:35 PM____

Department:  IT/Communications_____

Prepared by: Armida Jones________                      

Attachments: Yes_X__   No _______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________JB_____                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _045-5026-529-3110__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$70,000.00_________

 

Available ____$70,000.00_________

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO AUTHORIZE A THIRD AMENDMENT TO AN EXISTING AGREEMENT WITH ATLANTIC.NET, INC. TO PROVIDE FRACTIONAL DS-3 INTERNET ACCESS ON BEHALF OF THE CITY; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a third amendment to an original agreement executed on November 22, 2004 with ATLANTIC.NET, INC. whose address is 2815 NW 13TH Street, Suite 201, Gainesville, Florida 32609, for providing fractional DS-3 internet access pursuant to original request for proposal to RFP-04-19.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __28th___ day of __September_______ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk