AGENDA MEMORANDUM

Meeting Date: September 28, 2009

From:                          James Feagle, Deputy Director of Public Works

Subject:                      Resolution Authorizing Execution of Supplemental Amendment Number 1 to the Locally Funded Agreement with the Florida Department of Transportation to Replace Standard Strain Traffic Signal Poles with Steel Mast Arms – US Hwy. 441 & US Hwy. 27

Staff Recommendation:

Staff recommends approval of Supplemental Amendment Number 1 to the Locally Funded Agreement with the Florida Department of Transportation, Financial Management Number 23894-2-52-01.

Analysis:

On March 14, 2005, Resolution no. 7312 was approved by the City Commission for a Locally Funded Agreement (LFA) with the Florida Department of Transportation (FDOT) for the upgrade and replacement of standard strain traffic signal poles at SR 500 (US Hwy. 441) and SR 25 (US Hwy. 27) with four (4) steel mast arms in the City of Leesburg in Fiscal Year 2008 – 09 as part of the Perkins to Griffin project.

The original estimate of the upgrade was $258,250.00.  The purpose of Supplemental Amendment Number 1 is to update the cost estimate, to clarify the intersections being upgraded to mast arm structures and to define the mast arm maintenance responsibilities of the City, as specified in the Revised Exhibit “A”, attached hereto.  The City has allocated $597,450.00 for this project.  The updated cost estimate for mast arm upgrades for this project is $353,250.00.  The City agrees to provide the funding to the department on or before January 8, 2010.

Options:

1.  Approve Supplemental Amendment Number 1 to the LFA; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The revised cost estimate is now $353,350.00, including engineering, labor, coordination efforts and materials.  Funds are available in the US441/27 Community Redevelopment Agency budget.

Submission Date and Time:    9/25/2009 2:35 PM____

Department: _Public Works__________ Prepared by:  __James Feagle _____                      Attachments:    Yes__X_   No _____ Advertised:   ____Not Required _X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ___________JB  _____                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 018-6191-559-6310___ Project No. _180001____________ WF No. _       583520___________ Budget  ____$597,450__________ Available ____$597,450_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO AUTHORIZE EXECUTION OF AMENDMENT NUMBER 1 TO THE LOCALLY FUNDED AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION TO REPLACE STANDARD TRAFFIC SIGNAL POLES WITH STEEL MAST ARMS - US HWY. 441 & US HWY 27; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute a Supplemental Amendment Number 1 to the Locally Funded Agreement with the Florida Department of Transportation, whose address is 719 Woodland Boulevard, DeLand, Florida, 32720, to replace standard strain traffic signal poles with steel mast arms – US Hwy. 441 and US Hwy. 27.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 28th day of September 2009

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk