AGENDA MEMORANDUM

 

 

Meeting Date:           September 28, 2009

 

From:                          James Feagle, Deputy Director of Public Works

 

Subject:                      Resolution Authorizing Execution of Supplemental Amendment Number 1 to the Locally Funded Agreement with the Florida Department of Transportation to Replace Standard Strain Traffic Signal Poles with Steel Mast Arms – US Hwy. 441 & US Hwy. 27

 

 

Staff Recommendation:

Staff recommends approval of Supplemental Amendment Number 1 to the Locally Funded Agreement with the Florida Department of Transportation, Financial Management Number 23894-2-52-01.

 

Analysis:

On March 14, 2005, Resolution no. 7312 was approved by the City Commission for a Locally Funded Agreement (LFA) with the Florida Department of Transportation (FDOT) for the upgrade and replacement of standard strain traffic signal poles at SR 500 (US Hwy. 441) and SR 25 (US Hwy. 27) with four (4) steel mast arms in the City of Leesburg in Fiscal Year 2008 – 09 as part of the Perkins to Griffin project.

 

The original estimate of the upgrade was $258,250.00.  The purpose of Supplemental Amendment Number 1 is to update the cost estimate, to clarify the intersections being upgraded to mast arm structures and to define the mast arm maintenance responsibilities of the City, as specified in the Revised Exhibit “A”, attached hereto.  The City has allocated $597,450.00 for this project.  The updated cost estimate for mast arm upgrades for this project is $353,250.00.  The City agrees to provide the funding to the department on or before January 8, 2010.

 

Options:

1.  Approve Supplemental Amendment Number 1 to the LFA; or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

The revised cost estimate is now $353,350.00, including engineering, labor, coordination efforts and materials.  Funds are available in the US441/27 Community Redevelopment Agency budget.

 

 

Submission Date and Time:    9/25/2009 2:35 PM____

 

Department: _Public Works__________

Prepared by:  __James Feagle _____                     

Attachments:    Yes__X_   No _____

Advertised:   ____Not Required _X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________JB  _____                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 018-6191-559-6310___

 

Project No. _180001____________

 

WF No. _       583520___________

 

Budget  ____$597,450__________

 

Available ____$597,450_________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO AUTHORIZE EXECUTION OF AMENDMENT NUMBER 1 TO THE LOCALLY FUNDED AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION TO REPLACE STANDARD TRAFFIC SIGNAL POLES WITH STEEL MAST ARMS - US HWY. 441 & US HWY 27; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a Supplemental Amendment Number 1 to the Locally Funded Agreement with the Florida Department of Transportation, whose address is 719 Woodland Boulevard, DeLand, Florida, 32720, to replace standard strain traffic signal poles with steel mast arms – US Hwy. 441 and US Hwy. 27.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 28th day of September 2009

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk