††††††††††††††††††††††††††††

AGENDA MEMORANDUM

 

 

Meeting Date:†††††††††† September 28, 2009

 

From:††††††††††††††††††††††††† Charlie Weller, Airport Manager

 

Subject:††††††††††††††††††††† Resolution approving Supplemental Joint Participation Agreement Number 1 with the Florida Department of Transportation for the taxiway and runway lighting project at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of the Supplemental Joint Participation Agreement Number 1 with the Florida Department of Transportation for the taxiway and runway lighting project at Leesburg International Airport.

 

Analysis:

A Joint Participation Agreement in the amount of $400,000 for runway and taxiway lighting and signage rehabilitation was fully executed in December 2007.† This project included replacing outdated lighting on Runway 3/21, Taxiway B and Taxiway J.† Electric Services, Inc. was selected as the contractor for this project in January, 2009.† Their total contract amount including contingency funds was $366,525.00.

 

The project scope included replacing existing two-bar PAPIís with four-bar PAPIís to offer pilots greater precision in maintaining a 3-degree glide slope while landing during inclement weather.†† Additionally, the existing two-bar PAPIís are approximately fifteen years old and it is difficult to find replacement parts when there is a failure.† During this process, staff discovered that the electrical feed to the existing PAPIís was not encased in conduit nor were there junction boxes spaced at intervals on the wiring to assist with troubleshooting.† Staff determined that as a preventive measure, the wiring from the electrical vault to the new four-bar PAPIís should be placed in conduit and fiberglass junction boxes should be installed.† Placing the wiring in conduit will result in less disruption to service and result in lower maintenance costs.† This work will require approximately 5,100 feet of trenching and conduit that was not included in the original contract with Electric Services, Inc.†

 

The cost for this additional work is $29,940.00.† The balance available on the original JPA is only $7,239.85.† As a result, supplemental funding from FDOT was requested in the amount $23,000.† The attached agreement provides that additional funding. †A breakdown of the overall project costs is as follows:


 

Funding Source

 

JPA Funding Amounts

 

Actual Engineering Costs

 

Original Construction

Contract

 

Change Order 1 (within contingency amount)

Change Order 2

(PAPIís)

 

Balance of Grant Funds

 

FDOTĖ 80%

$320,000.00

$26,780.00

$252,481.74

$34,946.40

$† 5,791.86

0.00

CityĖ 20%

$† 80,000.00

$† 6,695.00

$† 63,120.44

$† 8,736.60

$† 1,447.96

0.00

FDOT Supplement 1

$† 18,400.00

 

 

 

$18,160.14

$239.86

City Match Supplement 1

$† ††4,600.00

 

 

 

$† 4,540.04

$† 59.96

Total

$423,000.00

$33,475.00

$315,602.18

$43,683.00

$29,940.00

$299.82

 

Options:

1.†† Approve Supplemental Joint Participation Agreement Number 1 with FDOT for the additional ††††††††††† costs of Change Order 2 with Electric Services, Inc.; or

2.†† Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:†

 

A budget amendment will be processed to recognize the additional grant funding for this project.† The Cityís match will be paid from Local Option Sales Tax funding.†

 

 

Submission Date and Time:††† 9/25/2009 2:35 PM____

 

Department: __Airport_______________

Prepared by:† __Charlie Weller_________†††††††††††††††††††††

Attachments: ††††††††Yes __X__†† No ______

Advertised:†† ____Not Required ___X___†††††††††††††††††††††

Dates:†† __________________________†††††††††††††††††††††

Attorney Review :†††††† Yes___† No ____

††††††††††††††††††††††††††††††††††††††††††††††††

_________________________________†††††††††††

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance †Dept. __________JB______†††††††††††††††††††††††††††††††††††

††††††††††††††††††††††††††††

Deputy C.M. ___________________††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††

Submitted by:

City Manager ___________________

 

Account No. _031-0000-334-4200__

 

Project No. __300005___________

 

WF No. _____425467/1___________

 

Budget† ______$400,000__________

 

Available ______$7,240___________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT NUMBER 1 WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE TAXIWAY AND RUNWAY LIGHTING PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

††††††††††† THAT the Mayor and City Clerk are hereby authorized to execute Supplemental Joint Participation Agreement Number 1 with the State of Florida Department of Transportation, whose address is Special Projects Section Ė† MS 4-549,† 719 South Woodland Boulevard, Deland, Florida† 32720, for funding for the taxiway and runway lighting project at Leesburg International Airport.

 

††††††††††† †THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 28th day of September, 2009.

 

 

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††__________________________

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mayor

 

ATTEST:

 

 

__________________________

City Clerk