AGENDA MEMORANDUM

 

 

Meeting Date:           September 28, 2009

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution approving Change Order 2 with Electric Services, Inc. for the runway and taxiway lighting project at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Change Order 2 to the contract with Electric Services, Inc. for the runway and taxiway lighting project at Leesburg International Airport.

 

Analysis:

Electric Services was selected as the contractor for the airport runway and taxiway lighting project in January, 2009.  This project includes replacing outdated lighting on Runway 3/21, Taxiway B and Taxiway J.  The original contract amount including contingency funds was $366,525.00. 

 

Part of this project includes replacing existing two-bar PAPI’s with four-bar PAPI’s to offer pilots greater precision in maintaining a 3-degree glide slope while landing during inclement weather.   Additionally, the existing two-bar PAPI’s are approximately fifteen years old and it is difficult to find replacement parts when there is a failure.  During this process, staff discovered that the electrical feed to the existing PAPI’s was not encased in conduit nor were there junction boxes spaced at intervals on the wiring to assist with troubleshooting.  Staff determined that as a preventive measure, the wiring from the electrical vault to the new four-bar PAPI’s should be placed in conduit and fiberglass junction boxes should be installed.  Placing the wiring in conduit will result in less disruption to service and result in lower maintenance costs.  This work will require approximately 5,100 feet of trenching and conduit that was not included in the original contract with Electric Services, Inc. 

 

The cost for this additional work is $29,940.00.  Change Order 2 from Electric Services is attached showing the breakdown of these charges.  The balance available on the original JPA is only $7,239.85.  As a result, supplemental funding from FDOT was requested in the amount $23,000. The supplemental JPA for that funding is on this same agenda for approval by the City Commission. 

 

A breakdown of the overall project costs is as follows:

 

 

 

Funding Source

 

JPA Funding Amounts

 

Actual Engineering Costs

 

Original Construction

Contract

 

Change Order 1 (within contingency fund amount)

Change Order 2

(PAPI’s)

 

Balance of Grant Funds

 

FDOT– 80%

$320,000.00

$26,780.00

$252,481.74

$34,946.40

$  5,791.86

0.00

City– 20%

$  80,000.00

$  6,695.00

$  63,120.44

$  8,736.60

$  1,447.96

0.00

FDOT Supplement 1

$  18,400.00

 

 

 

$18,160.14

$239.86

City Match Supplement 1

$    4,600.00

 

 

 

$  4,540.04

$  59.96

Total

$423,000.00

$33,475.00

$315,602.18

$43,683.00

$29,940.00

$299.82

 

 

Options:

1.  Approve Changer Order 2 with Electric Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

A budget amendment will be processed for this expense.  The City’s match portion will be paid from Local Option Sales Tax funding. 

 

 

 

Submission Date and Time:    9/25/2009 2:35 PM____

 

Department: ___Airport_____________

Prepared by:  ___Charlie Weller_________                     

Attachments:         Yes __X__   No ____

Advertised:   ____Not Required __X____                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ____________JB____                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-1821-542-6310_

 

Project No. __300005___________

 

WF No. _____425467/1___________

 

Budget  _____$400,000___________

 

Available ____$7,240_____________

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER 2 WITH ELECTRIC SERVICES, INC. FOR THE TAXIWAY AND RUNWAY LIGHTING PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Change Order No. 2 to an agreement with Electric Services, Inc. whose address 1746 US Hwy. 441, Leesburg, Florida 34748 related to the taxiway and runway lighting project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 28th day of September, 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk