AGENDA MEMORANDUM

 

 

Meeting Date:           September 28, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement with Jones Edmunds & Associates for landfill monitoring services.

 

 

Staff Recommendation:

Staff recommends approval of an agreement with Jones Edmunds & Associates, Inc. to provide municipal landfill compliance gas and groundwater monitoring for fiscal year 2010 for $51,440.00.

 

Analysis:

Jones Edmunds & Associates, Inc. has been the engineering firm used by the City to perform compliance and monitoring services for the City of Leesburg Municipal Landfill and the Closed Landfill.  The Florida Department of Environmental Protection (FDEP) requires the City to perform this compliance monitoring, and as a result this is an ongoing annual cost to the City.

 

The scope of work is to perform compliance monitoring services for the City Municipal Landfill for October 1, 2009 through September 30, 2010.  Compliance monitoring will be performed according to the requirements of the FDEP Permit No. SF25-0124377-01, and the requirements of the revised Monitoring Plan Implementation Schedule (MPIS) (revised July 6, 2009).

 

The scope of work also includes sampling of monitoring well I-2 at the “old dump” site west of the closed landfill, performed concurrently with the quarterly evaluation monitoring.

 

Staff request approval of this 1-year agreement for the 2010 Fiscal Year.  According to DEP guidelines, this service will be required on a long-term basis.  The Purchasing Division will issue a request for proposal to establish a long-term agreement for fiscal years 2011 through 2015.  The new agreement will provide for an initial five-year term with an option for an additional 5-years extension.  As with all City contracts, there will be a termination clause allowing the City to terminate the agreement should it be necessary.

 

Options:

1.  Approve execution of an agreement with Jones Edmunds & Associates, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are budgeted in the Fiscal Year 2010 budget in the account number listed.

 

Submission Date and Time:    9/25/2009 2:36 PM____

 

Department: _Public Works / Solid Waste_

Prepared by:  _Dawn Hoblin__________                     

Attachments:         Yes_X __   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________JB_____                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 046-5142-534-3130___

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ___  $68,470.00__________

 

Available ___$68,470.00__________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH JONES EDMUNDS & ASSOCIATES, INC. FOR CITY OF LEESBURG MUNICIPAL LANDFILL COMPLIANCE GAS AND GROUNDWATER MONITORING; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with Jones Edmunds & Associates, Inc,, whose address is 730 NE Waldo Road, Gainesville, Florida, 32601, for Municipal Landfill Compliance Gas and Groundwater Monitoring through September 30, 2010.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 28th day of September 2009

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk