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AGENDA MEMORANDUM
Meeting Date: September 28, 2009
From: Mike Thornton, Purchasing Manager
Subject: Resolution authorizing execution of an agreement with Jones Edmunds & Associates for landfill monitoring services.
Staff Recommendation:
Staff recommends approval of an agreement with Jones Edmunds & Associates, Inc. to provide municipal landfill compliance gas and groundwater monitoring for fiscal year 2010 for $51,440.00.
Analysis:
Jones Edmunds & Associates, Inc. has been the engineering firm used by the City to perform compliance and monitoring services for the City of Leesburg Municipal Landfill and the Closed Landfill. The Florida Department of Environmental Protection (FDEP) requires the City to perform this compliance monitoring, and as a result this is an ongoing annual cost to the City.
The scope of work is to perform compliance monitoring services for the City Municipal Landfill for October 1, 2009 through September 30, 2010. Compliance monitoring will be performed according to the requirements of the FDEP Permit No. SF25-0124377-01, and the requirements of the revised Monitoring Plan Implementation Schedule (MPIS) (revised July 6, 2009).
The scope of work also includes sampling of monitoring well I-2 at the “old dump” site west of the closed landfill, performed concurrently with the quarterly evaluation monitoring.
Staff request approval of this 1-year agreement for the 2010 Fiscal Year. According to DEP guidelines, this service will be required on a long-term basis. The Purchasing Division will issue a request for proposal to establish a long-term agreement for fiscal years 2011 through 2015. The new agreement will provide for an initial five-year term with an option for an additional 5-years extension. As with all City contracts, there will be a termination clause allowing the City to terminate the agreement should it be necessary.
Options:
1. Approve execution of an agreement with Jones Edmunds & Associates, Inc.; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
Funds are budgeted in the Fiscal Year 2010 budget in the account number listed.
Submission Date and Time: 9/25/2009 2:36 PM____
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Department: _Public Works / Solid Waste_ Prepared by: _Dawn Hoblin__________ Attachments: Yes_X __ No ______ Advertised: ____Not Required __X___ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. ___________JB_____
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. 046-5142-534-3130___
Project No. ___________________
WF No. ______________________
Budget ___ $68,470.00__________
Available ___$68,470.00__________ |
RESOLUTION NO._______________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH JONES EDMUNDS & ASSOCIATES, INC. FOR CITY OF LEESBURG MUNICIPAL LANDFILL COMPLIANCE GAS AND GROUNDWATER MONITORING; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Jones Edmunds & Associates, Inc,, whose address is 730 NE Waldo Road, Gainesville, Florida, 32601, for Municipal Landfill Compliance Gas and Groundwater Monitoring through September 30, 2010.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 28th day of September 2009
__________________________
Mayor
ATTEST:
__________________________
City Clerk