AGENDA MEMORANDUM

 

 

MEETING DATE:   October 12, 2009

 

FROM:                       Mike Thornton, Purchasing Manager

 

SUBJECT:                  Resolution Authorizing the Execution of an Amendment with SMW Geosciences, Inc. to extend the term of the existing Agreement     

 

 

Staff Recommendation:

Staff recommends adoption of the resolution authorizing the execution of contract amendment number three with SMW Geosciences, Inc.

 

 Analysis:

The City has a current competitively awarded contract with SMW Geosciences, Inc. (SMW), for the firm to provide professional engineering services that expired September 30, 2009. 

 

Currently, SMW Geosciences, Inc. is performing services under a task order where the firm is providing the City with project management and permitting assistance services associated with a Consumptive Use Permit (CUP #94) sought from the SJRWMD.  The Environmental Services Department is working with SJRWMD to finalize the CUP.  As of the date of this memo, the District has not approved/issued the permit.  The extension of this agreement will allow SMW Geosciences, Inc. to continue working with the City on the CUP application.

 

This amendment extends the term of the existing City agreement until September 30, 2011, and does not obligate additional funds.

 

Options:

  1. Approve the attached resolution authorizing the execution of the contract amendment with

SMW Geosciences, Inc., or

  1. Such alternative action the Commission may deem approriate. 

 

Fiscal Impact:

Additional fiscal impact is not anticipated.  Extension allows completion of existing task orders.

 

Submission Date and Time:    10/9/09 11:35 AM____

Department: . Finance/Purchasing_____

Prepared by: _ Mike Thornton________                 

Attachments:  Yes__X__   No ________

Advertised:   ____Not Required __X___                     

Dates:   _                           _____                     

Newspapers:_                                               

____________________           

Revised

 

Reviewed by: Dept. Head ________

Finance  Dept. _______JB__________                                                   

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account:      ___NA_____________

 

Project No.  ___NA_____________

 

WF No.        ____NA_____________

 

Budget :       ____NA_____________                      

 

Available:     ____NA_____________       

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO THE CONTRACT WITH SMW GEOSCIENCES, INC. FOR THE PURPOSES OF PROVIDING PROFESSIONAL ENGINEERING SERVICES PURSUANT TO RESOLUTION 8234; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with SMW GEOSCIENCES, INC. whose address is 1411 Edgewater Drive, Suite 103, Orlando Florida  32804; to provide engineering services on a continuing basis to the City of Leesburg.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __12th___ day of _October________ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk