AGENDA MEMORANDUM   

Meeting Date: October 12, 2009

From:                    Jay M. Evans, City Manager

Subject:                Resolutions authorizing  Agreements for fiscal year 2009-10 Civic Grant funding with Boys & Girls Club of Lake & Sumter Counties, Inc., Dabney Minatee Heritage Group, Inc., Haven of Lake & Sumter Counties,  Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Cemeteries, Inc., Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg Partnership, Inc., LifeStream Behavioral Center Inc. (Child Care Choice Services), LifeStream Behavioral Center Inc., Miss Leesburg Scholarship Program, and  Men of Distinction

Staff Recommendation:

Staff recommends the execution of the agreements for fiscal year 2009-10 civic grant funding with Boys & Girls Club of Lake & Sumter Counties, Inc., Dabney Minatee Heritage Group, Inc., Haven of Lake & Sumter Counties, Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Cemeteries, Inc., Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg Partnership, Inc., LifeStream Behavioral Center Inc. (Child Care Choice Services), LifeStream Behavioral Center Inc., Miss Leesburg Scholarship Program, and  Men of Distinction.

Analysis:

During the budget process, the Commission determined that civic funding for the FY 09/10 budget would be offered only to those organizations that received funding in FY 08/09.  The funding amount was determined by reducing last year’s award by 10%.  (Please note that the funding for Leesburg Cemeteries, Inc. was not reduced by 10% and remained the same as last year.)  A letter was sent to each organization in April 2009 advising them of the funding amount offered with a request to either accept or decline the proposal.  Each organization accepted the proposed amounts. Following is a list of the organizations and funding amounts.

Boys and Girls Club of Lake & Sumter Counties, Inc.. The budget approved on September 28, 2009, recommended $13,000.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Dabney Minatee Heritage Group, Inc.. The budget approved September 28, 2009, recommended $4,131.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Haven of Lake & Sumter Counties. The budget approved on September 28, 2009, recommended $4,842.00for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Lake Community Action Agency. The budget approved on September 28, 2009, recommended $2,304.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Leesburg Area Chamber of Commerce. The budget approved on September 28, 2009, recommended $5,904.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Leesburg Cemeteries.  The budget approved September 28, 2009, recommended $80,000 + utility credit of $7,600 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Leesburg Center for the Arts.  The budget approved September 28, 2009, recommended $13,000.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Leesburg High School Band Parents.  The budget approved September 28, 2009, recommended $1,944.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Leesburg Partnership, Inc..  The budget approved September 28, 2009, recommended $17,145.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

LifeStream Behavioral Center Inc., (Child Care Choice Services). The budget approved on September 28, 2009, recommended $7,092.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

LifeStream Behavioral Center Inc.. The budget approved on September 28, 2009, recommended $3,663.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Men of Distinction. The budget approved on September 28, 2009, recommended $5,904.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Miss Leesburg Scholarship Program.  The budget approved September 28, 2009, recommended $468.00 for fiscal year 2009-10.  The attached agreement formalizes this commitment.

Three agreements (Christian Care Center, Hospice of Lake & Sumter, and Leesburg Project Graduation) totaling $3,761.00 have been moved to the October 26, 2009 City Commission meeting.

Options:

1.  Approve the execution of the agreements between the City of Leesburg and Boys & Girls Club of Lake & Sumter Counties, Inc., Dabney Minatee Heritage Group, Inc., Haven of Lake & Sumter Counties,  Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Cemeteries, Inc., Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg Partnership, Inc., LifeStream Behavioral Center Inc. (Child Care Choice Services), LifeStream Behavioral Center Inc., Miss Leesburg Scholarship Program, and  Men of Distinction for fiscal year 2009-10 grant civic funding.

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

A total of $170,758.00 has been included in the approved fiscal year 2009-10 budget in account number 042-2021-532-49-11 for this purpose.

Submission Date and Time:    10/9/2009 11:35 AM____

Department: __Administration________ Prepared by:  __Jay Evans_________                      Attachments:    Yes __X__   No ____ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :    Yes_X__  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ______JB__________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. __042-2021-532-4911_ Project No. ___________________ WF No. ______________________ Budget  _______$166,997.00______ Available ______$170,758.00______