AGENDA MEMORANDUM

 

 

MEETING DATE:   October 12, 2009

 

FROM:                       Mike Thornton, Purchasing Manager

 

SUBJECT:                  Resolution Authorizing the Execution of an Amendment with Fred Fox Enterprises, Inc. to incorporate administrative provisions and clauses to an existing Agreement

 

 

Staff Recommendation:

Staff recommends adoption of the resolution authorizing the execution of contract amendment number one with Fred Fox Enterprises, Inc.

 

 Analysis:

The City has a current competitively awarded contract with Fred Fox Enterprises, Inc., for the firm to provide Community Development Block Grant (CDBG) administration services for CDBG Project 09DB-4N-06-45-02-N11, Magnolia Townhomes Infra-Structure Rehabilitation.

 

The granting authority, Florida Department of Community Affairs (DCA) has requested additional provisions and clauses regarding contract administration, be added to the previously executed contact.

 

This amendment will reflect the bi-lateral agreement of the parties to allow the incorporation of the DCA provisions and clauses into the existing agreement, and does not obligate additional funds.  The Amendment has been reviewed and determined acceptable by the City Attorney.

 

Options:

  1. Approve the attached resolution authorizing the execution of the contract amendment with

Fred Fox Enterprises, Inc., or

  1. Such alternative action the Commission may deem approriate. 

 

Fiscal Impact:

This resolution does not carry any additional fiscal impact.

 

Submission Date and Time:    10/9/09 11:35 AM____

Department: . Finance/Purchasing_____

Prepared by: _ Terry Pollard_________                 

Attachments:  Yes__X__   No ________

Advertised:   ____Not Required __X___                     

Dates:   _            NA          _____     _____                     

Newspapers:_   NA  ________________           

Revised

 

Reviewed by: City Attorney_________

Finance  Dept. ______JB__________                                                   

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account:      ___NA_____________

 

Project No.  ___NA_____________

 

WF No.        ____NA_____________

 

Budget :       ____NA_____________                      

 

Available:     ____NA_____________       

 

 

 

 

RESOLUTION NO._______________

 

                                                A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT AMENDMENT WITH FRED FOX ENTERPRISES, INC. FOR THE PURPOSES OF PROVIDING CDBG GRANT ADMINISTRATION SERVICES PURSUANT TO RESOLUTION 8484 (MAGNOLIA TOWNHOMES); AND PROVIDING AN EFFECTIVE DATE.

 

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement amendment with FRED FOX ENTERPRISES, INC. whose address is P.O. Box 1047, St. Augustine, Florida  30302; to CDBG grant administration services to the City of Leesburg for Magnolia Townhomes.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __12th___ day of _October________ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk