AGENDA MEMORANDUM

Meeting Date: October 12, 2009

From:                          Charlie Weller, Airport Manager

Subject:                      Resolution authorizing approval of Work Order No. 19 with Hanson Professional Services related to construction phase services for the Rehabilitation of runway 3/21 and Sealcoat of Taxiways “B”,” J” & “K” at Leesburg International Airport

Staff Recommendation:

Staff recommends approval of Work Order No. 19 with Hanson Professional Services, Inc. for rehabilitation of Runway 3/21 and Sealcoat of Taxiways “B”, “J” & “K” at Leesburg International Airport.

Analysis:

Runway 3/21 was last overlaid in the early eighties.  A pavement study conducted by the Florida Department of Transportation found the runway to be in fair to poor condition and recommended that it be overlaid in 2008.  Design and engineering of the project was completed in 2008.  Due to budgetary constraints, the construction portion of the project was delayed until FY 09/10.   The total estimated cost of this project is $1,500,000.00.  Funding from FDOT for construction will be provided in two phases with funding for Phase I available now.  Funding for Phase II is expected in July 2010.

Work Order No. 19 from Hanson Professional Services, Inc. is to provide construction services for both phases of the rehabilitation of Runway 3/21 and sealcoating of Taxiways “B”, “J” and “K” project. The total cost for this work order is $81,340.00.  FDOT will provide grant funds for 80% of the cost.  The scope of services includes the following:

1. Assist Owner with the preparation of “Conformed Contract Documents and Specifications.”

2. Provide Quality Assurance Testing per project specifications.

3. Provide Record Drawings and upon completion of construction, prepare plans that reflect actual construction.

4. Provide general contract administration and coordination; provide periodic status reporting and administration.

5. Prepare reconciling change order and any certifications deemed necessary by FDOT or FAA.

Options:

1.  Approve Work Order No. 19 with Hanson Professional Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funding for this project is included in the budget for FY 09/10.   A JPA from FDOT will provide funding for 80% of the cost of Work Order No. 19.  The funding breakdown is as follows:

Source	JPA Funding- Phase I	Work Order 19 Cost	Balance Remaining
FDOT (80%)	$500,000.00	$ 65,072.00	$ 434,928.00
City (20%)	$125,000.00	$ 16,268.00	$ 108,732.00
Total	$625,000.00	$ 81,340.00	$ 543,660.00

Submission Date and Time:    10/9/2009 11:35 AM____

Department: _Airport______________ Prepared by:  _Charlie Weller_____                      Attachments:  Yes __X__  No _ __ Advertised:   ____Not Required __X_ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _031-1821-542-6310_ Project No. ___300008__________ WF No. ______425490/2__________ Budget  _____$1,500,000.00______ Available ____$1,500,000.00______

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE WORK ORDER NO. 19 WITH HANSON PROFESSIONAL SERVICES, INC. FOR CONSTRUCTION PHASE SERVICES RELATED TO THE REHABILITATION OF RUNWAY 3/21 AND SEALCOAT OF TAXIWAYS "B", "J" & "K" PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Work Order No. 19 with Hanson Professional Services, Inc. whose address is 9015 Town Center parkway, Suite 105, Lakewood Ranch, Florida 34202, for construction phase services related to the Rehabilitation of Runway 3/21 and Sealcoat of Taxiways “B”, “J” & “K” project at Leesburg International Airport.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 12^th day of October, 2009.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk