AGENDA MEMORANDUM

 

 

Meeting Date:           October 12, 2009

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing approval of Work Order No. 19 with Hanson Professional Services related to construction phase services for the Rehabilitation of runway 3/21 and Sealcoat of Taxiways “B”,” J” & “K” at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Work Order No. 19 with Hanson Professional Services, Inc. for rehabilitation of Runway 3/21 and Sealcoat of Taxiways “B”, “J” & “K” at Leesburg International Airport.

 

Analysis:

Runway 3/21 was last overlaid in the early eighties.  A pavement study conducted by the Florida Department of Transportation found the runway to be in fair to poor condition and recommended that it be overlaid in 2008.  Design and engineering of the project was completed in 2008.  Due to budgetary constraints, the construction portion of the project was delayed until FY 09/10.   The total estimated cost of this project is $1,500,000.00.  Funding from FDOT for construction will be provided in two phases with funding for Phase I available now.  Funding for Phase II is expected in July 2010.

 

Work Order No. 19 from Hanson Professional Services, Inc. is to provide construction services for both phases of the rehabilitation of Runway 3/21 and sealcoating of Taxiways “B”, “J” and “K” project. The total cost for this work order is $81,340.00.  FDOT will provide grant funds for 80% of the cost.  The scope of services includes the following:

 

1.      Assist Owner with the preparation of “Conformed Contract Documents and Specifications.”

2.      Provide Quality Assurance Testing per project specifications.

3.      Provide Record Drawings and upon completion of construction, prepare plans that reflect actual construction.

4.      Provide general contract administration and coordination; provide periodic status reporting and administration.

5.      Prepare reconciling change order and any certifications deemed necessary by FDOT or FAA.

 

Options:

1.  Approve Work Order No. 19 with Hanson Professional Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate


Fiscal Impact

Funding for this project is included in the budget for FY 09/10.   A JPA from FDOT will provide funding for 80% of the cost of Work Order No. 19.  The funding breakdown is as follows:

 

Source

JPA Funding- Phase I

Work Order 19 Cost

Balance Remaining

FDOT (80%)

$500,000.00

$ 65,072.00

$ 434,928.00

City (20%)

$125,000.00

$ 16,268.00

$ 108,732.00

Total

$625,000.00

$ 81,340.00

$ 543,660.00

 

 

 

 

 

Submission Date and Time:    10/9/2009 11:35 AM____

 

Department: _Airport______________

Prepared by:  _Charlie Weller_____                     

Attachments:  Yes __X__  No _   __

Advertised:   ____Not Required __X_                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-1821-542-6310_

 

Project No. ___300008__________

 

WF No. ______425490/2__________

 

Budget  _____$1,500,000.00______

 

Available ____$1,500,000.00______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE WORK ORDER NO. 19 WITH HANSON PROFESSIONAL SERVICES, INC. FOR CONSTRUCTION PHASE SERVICES RELATED TO THE REHABILITATION OF RUNWAY 3/21 AND SEALCOAT OF TAXIWAYS "B", "J" & "K" PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Work Order No. 19 with Hanson Professional Services, Inc. whose address is 9015 Town Center parkway, Suite 105, Lakewood Ranch, Florida 34202, for construction phase services related to the Rehabilitation of Runway 3/21 and Sealcoat of Taxiways “B”, “J” & “K” project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 12th day of October, 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk