AGENDA MEMORANDUM

 

 

Meeting Date:           November 9, 2009

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing Work Order No. 21 with Hanson Professional Services, Inc. for the Security Improvement Project at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Work Order No. 21 with Hanson Professional Services, Inc.

 

Analysis:

Work Order No. 21 from Hanson Professional Services, Inc. is to provide the design and bidding services for additional security equipment at Leesburg International Airport.  The cost for this new equipment (cameras, electric personnel gate locks and a new vehicle entry gate) is fully funded by a Joint Participation Agreement (JPA) from the Florida Department of Transportation.  The JPA in the amount of $200,000.00 was approved by the City Commission on May 26, 2009.

 

Under this Work Order, the Scope of Services includes the following:

 

1.      Conduct a preliminary design for add-on to the existing system.

2.      Finalize a design package.

3.      Work with the Purchasing Department to put together a bid package.

4.      Attend pre-bid conference and bid opening.

5.      Review contractor submittals for general conformance to design concept.

6.      Attend pre-construction conference.

7.      Conduct one site visit upon substantial completion and make appropriate recommendations to Owner relative as to contractor compliance to final design and quality of work.

 

When completed, this project will be a major step in the process to allow the airport to be FAA Certified – Part 139.  This certification is required if the City is to ever obtain commercial airline service.

 

Options:

1.  Approve Work Order No. 21 with Hanson Professional Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

 


 

Fiscal Impact

The total cost of Work Order No. 21 is $35,620.00.  This amount will be fully funded by the JPA from FDOT.  No city match is required.  A budget adjustment has been processed to include the funding in fiscal year 2009-10.

 

 

Funding Source

Funding Amount

Hanson WO #21

Balance Remaining

FDOT–JPA 100%

$200,000.00

$35,620.00

$164,380.00

City – 0%

$           0.00

$         0.00

$           0.00

 

 

 

 

 

Submission Date and Time:    11/6/2009 12:56 PM____

 

Department: ___Airport______________

Prepared by:  ___Charlie Weller________                     

Attachments:       Yes __X__   No ____

Advertised:   ____Not Required  ___X__                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ____JB____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-1821-542-3130__

 

Project No. __310018___________

 

WF No. _____629020/1_________

 

Budget  _____$200,000__________

 

Available ____$200,000__________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE WORK ORDER NO. 21 WITH HANSON PROFESSIONAL SERVICES, INC. FOR THE SECURITY IMPROVEMENT PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Work Order No. 21 with Hanson Professional Services, Inc. whose address is 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida 34202, for the Security Improvement Project including additional cameras and pedestrian gate locks at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 9th day of November, 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk