Ratification of the City Manager emergency purchase approval of purchase request 41674 to Blue Ox Land Services, Inc for a total amount of $26,349.00.
This project involves the installation of underground conduit in the Dead River Road area of Lake County. Our Communications Division will install fiber in the conduit when completed. The Communications Division requested this purchase be approved on an emergency basis. This agenda item seeks ratification of the emergency purchase by the City Commission.
Lake County is constructing a storm water retention pond and associated piping. The City has obtained a permit from the County to install conduit in their trench. This is an excellent opportunity for our Communications utility. The utility has tried unsuccessfully for years to obtain proper easements from property owners in this area. Proper easements were not obtained during the original installation of some fiber in this area. Some utilities are installed in areas with no easements.
If a problem were to occur in those areas without an easement, there is no guarantee crews would be able to access the property to perform repairs. By using the County’s trench on this project proper easements exist and the City will be able to maintain the fiber network should it be necessary.
Blue Ox Land Services will install approximately 4,500 feet of 3-inch High Density Poly-Ethylene (HDPE) conduit provided by the City as they trench and install the drainage pipe for the Lake County project. Blue Ox has started construction and started installing the City’s conduit on October 23, 2009. The County determined the project schedule preventing City staff from seeking Commission approval prior to the project start date.
1. Ratify the City Manager emergency purchase approval to Blue Ox Land Services, Inc; or
2. Such alternative action as the Commission may deem appropriate
The Dead River Re-route project was originally budgeted in fiscal year 2008-09. Funds are available and will be rolled to the current fiscal year.
Prepared by: _Mike Thornton________
Attachments: Yes__X__ No ______
Advertised: ____Not Required __X___
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________JB______
Deputy C.M. ___________________
City Manager ___________________
Account No. _045-5099-539-xxxx_
Project No. __450002____________
WF No. _____WF0627310 / 003___