AGENDA MEMORANDUM

 

 

Meeting Date:           November 9, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase requisition 41732 to Suntree Technologies, Inc. for a nutrient separating baffle box

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition 41732 to Suntree Technologies, Inc. for a total amount of $40,970.00.

 

Analysis:

This nutrient separating baffle box will be used at the Lake Lucerne Water Quality Improvement Project.  This project has been approved by the Commission to improve water quality by removing debris and sediment from the storm water runoff currently going into Lake Lucerne.

 

The box is being purchased as a sole source based on the engineers design of this item.  AECOM USA, Inc has designed the baffle box based on the ability of Suntree Technologies, Inc. to construct the box.  Suntree Technologies holds the patent for the nutrient pollutant removal system built into this box.  The baffle box design has received approval from Saint John River Water Management District (SJRWMD) and the use of this patented nutrient pollutant removal system served as the basis for the districts approval of the entire project.

 

The City is using the State of Florida Owner Direct Purchase option available by state statute to municipalities.  Using Owner Direct Purchase will provide a savings of $2,458.20 in sales tax. In addition, placing an order for this item will eliminate delays on the project once the contractor is selected.  This item has the longest material lead time on the project.

 

Approval of this purchase is for the baffle box only.  The City must still issue an Invitation to Bid to select a contractor for the project.

 

Options:

1.  Approve the purchase requisition to Suntree Technologies, Inc.; or,

2.  Such alternative action as the Commission may deem appropriate

 


 

 

Fiscal Impact

The Lake Lucerne project has a total of three grants that are used together to reduce the City’s required match.   Two of these grants are specifically earmarked for the Baffle Box portion of the project.

 

The Project is funded as illustrated below:

 

Funding Sources

Amount

SJRWMD

$40,093

Lake County Water Authority

50,815

City Match

10,722

Total Project Available

$101,630

 

Funds are available in the Lake Lucerne project which was budgeted in Fiscal Year 2008-09 and will be rolled into the current Fiscal Year.

 

 

Submission Date and Time:    11/6/2009 12:56 PM____

 

Department: Environmental Services_____

Prepared by:  _ Mike Thornton ________                     

Attachments:         Yes____   No __X____

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No __X__

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______JB__________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 014-5171-537-6310____

 

Project No. 140002______________

 

WF No. ___0515262_____________

 

Budget  ___$101,630.00___________

 

Available __$101,630.00___________