AGENDA MEMORANDUM

 

 

Meeting Date:           November 9, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an Agreement with RTS Transformer, Inc. for Rewind of the Airport Transformer

                                   

 

 

Staff Recommendation:

Staff recommends execution of an agreement with RTS Transformer, Inc. in the amount of $613,563.20 for Rewind of the Airport Transformer.

 

Analysis:

On August 7, 2009, the Purchasing Division issued Bid #90411 for Rewind of the Airport Power Transformer located at 8747 County Road 44, Leesburg, Florida 34748.  This work is necessary to ensure continued electric service to the eastern sector of the city including the Leesburg Airport, Lake Sumter Community College, Lake Square Mall, Silver Lake, etc. 

 

This is the sole transformer servicing this area and if this aged transformer malfunctions, there is no backup to get power to the area. The work shall include the complete rewind of a base 18 MVA HK Porter power transformer, removal and replacement of all coils, all bushings, all gauges, wire, oil, valves, LTC, LTC control panel and installation of optional equipment. 

 

On September 15, 2009, the Purchasing Division received three (3) bid responses.  After reviewing the bids, the Electric Department chose RTS as being the most responsive, responsible vendor.   Their bid was also the lowest.  Purchasing staff has reviewed the bid responses for conformity to the terms, conditions and specifications of the bid as well as costs and agrees with the recommendation of the Electric Department. 

 

Options:

1.  Approve execution of the agreement with RTS Transformer, Inc. or;

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Available funds from the 2007 Bond issue have been reallocated to cover $190,000.00.  A budget adjustment will be necessary to appropriate the remaining $423,563.20 from fund balance.  The appropriation of fund balance will be covered by the unbudgeted revenue from the Capital Projects Bond Proceeds (Transportation Improvements) to pay off the Sleepy Hollow lights totaling $703,503 approved by the Commission during the budget workshops.

 

Submission Date and Time:    11/6/2009 12:56 PM____

 

 

Department: _Electric Department_____

Prepared by:  Armida Jones________                     

Attachments:   Y es_X__   No ______

Advertised:   X__Not Required ______                     

Dates:        8/6/2209__________________                     

Attorney Review :       Yes___  No _X__

                                                

_________________________________           

Revised 10/26/2009

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _________JB_______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 041-1099-531-6310__

 

Project No. _410012___________

 

WF No. ____WF0615068________

 

Budget  __  _$613,563.20_________

 

Available ___$613,563.20_________


 

 

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH  RTS TRANSFORMER, INC. FOR THE AIRPORT POWER TRANSFORMER REWIND; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with RTS TRANSFORMER, INC.  whose address is 2234 South Apopka Boulevard, Apopka, Florida 32703, for Airport Power Transformer Rewind pursuant to Invitation to Bid number 90411.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _9th___ day of _November________ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk