AGENDA MEMORANDUM

 

 

Meeting Date:           November 23, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with C.K.A., LLC for demolition work at the property known as Kristen Court Apartments

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing an agreement with C.K.A., LLC of St. Cloud, Florida to provide construction services at Kristen Court Apartments for a total amount of $71,929.17.  An owner contingency of $8,000.00 is included in the agreement to cover additional expenses related to the demolition and disposal of hazardous material.  This makes the total contract amount $79,929.17.

 

Analysis:

The purpose of this Invitation to Bid is to contract with an interested and qualified contractor for demolition services in the removal of the structures located on the Kristen Court Apartments Property (property).

 

Staff is working to develop an acceptable business plan for the redevelopment of the property.  The initial plan was to renovate the existing structures as owner occupied affordable housing.  Extensive research and meetings with firms that specialize in these types of projects have revealed that the renovation of the existing structures would not be a financially sound solution.

 

The final redevelopment plan has not been determined but it is known the existing structures will not be renovated.  With this decision, an Invitation to Bid was issued soliciting bids for the demolition and disposal of all structures, concrete slabs and vegetation on the property.

 

This contract is for sufficient services to demolish all structures on the property.  All material including concrete slabs and vegetation will be removed and disposed of by the contractor.  The building sites will be returned to grade with fill dirt.  Essentially the only items that will be left are the asphalt roadway and parking areas.  These areas will be left pending final site plan for the development.

 

The contractor shall employ the “best practicable means” to minimize and mitigate noise as well as vibration resulting from operations.  Additionally, the contractor will be required to take the necessary precautions to minimize airborne debris, dust and dirt.  All work is to be carried out Monday through Friday between the hours of 7:00 AM and 5:00 PM.  Weekend work may only be performed with prior approval from the City representative/project manager.

 

In order for the City to receive a demolition permit Florida State Statute requires an asbestos survey of the property.  Universal Engineering completed the survey for a cost of $9,500.00.  The test results were positive for asbestos in some areas.  One building tested positive for asbestos in the roof shingles, felt paper and vent mastic (sealant).  Other units tested positive in the sink undercoating.  These items will require special handling during demolition and proper disposal for hazardous material.  The $8,000.00 owner contingency should be sufficient to cover the additional demolition and disposal cost required of this type of material.

 

Procurement Information:

On September 28, 2009 Invitation to Bid (ITB) 90481 was issued by the Purchasing Division.  Notification of this opportunity by legal advertisement in the Daily Commercial was made.  As well as posting on-line at BidSYNC.com.  Thirty-four vendors attended the mandatory pre-bid meeting.

 

On October 29, 2009 22 sealed bids were received.  The Purchasing Division started the evaluation process to insure the bids received were responsive.  The first two low bidders were disqualified as being non-responsive.  The bid specifications required contractors to have a State of Florida General Contractor or Underground Utility and Excavation contractors’ license.  Four bidders including the two low bidders did not possess the appropriate license.

 

The Purchasing Division has evaluated the bid submitted by the third low bidder CKA, LLC.  The project references contacted provided positive feedback regarding their work.  The Purchasing Division recommends award of the contract to CKA, LLC as lowest responsive and responsible bidder.

 

SUMMARY OF BIDS

 

BIDDER NAME

LOCATION

AMOUNT

LICENSED

CKA, LLC

St. Cloud, FL

$71,929.17

YES

Mark Wells, GC

Clermont

$75,750.00

YES

JVS Contracting, Inc.

Tampa

$79,700.00

YES

Paqco, Inc.

Leesburg

$85,000.00

YES

Professional Dirt Serv.

Eustis

$88,400.00

YES

Superior Asphalt of Cent. FL

Mt. Dora

$97,700.00

YES

Cross Construction Services

Lutz

$103,275.00

YES

The BG Group

Boca Raton

$104,950.00

YES

Mott Concrete

Okahumpka

$107,400.00

YES

Shell Creek Demolition

Punta Gorda

$109,267.00

YES

Capital Construction

Pompano Beach

$112,326.00

YES

Jerome’s Masonry

Lady Lake

$118,550.00

YES

CST Environmental

Orlando

$118,700.00

YES

PAW Materials, Inc.

Hudson

$127,886.00

YES

Kimmins Contracting

Tampa

$129,480.00

YES

Cross Environmental Serv.

Crystal Springs

$139,550.00

YES

DH Griffin Wrecking

Plant City

$144,113.00

YES

AAGAARD McNary

Casselberry

$159,800.00

YES

 

 

 

 

 

NON-RESPONSIVE VENDORS

BIDDER NAME

LOCATION

AMOUNT

LICENSED

Pro-Demo

Orlando

$65,000.00

NO

A&A

Ocala

$69,994.00

NO

Samsula Waste, Inc.

New Smyrna Beach

$118,000.00

NO

BRC Builders

Orlando

$140,625.00

NO

 

The Local Business Enterprise preference was not a factor in this bid evaluation.  The applicable 1% preference would have required a local vendor to submit a bid of no more than $72,648.46.

 

Options:

1.  Approve the resolution authorizing the Agreement with CKA, LLC; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funding for this project is available from the 2009 Magnolia Townhomes Tax Increment Revenue Note.

 

Submission Date and Time:    11/19/2009 4:47 PM____

 

Department:    Housing Division________

Prepared by:  _Mike Thornton_______                     

Attachments:         Yes_X__   No ______

Advertised:   Yes__Not Required ______                     

Dates:   _September 27, 2009__________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ________JB________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _554-5540-554.61-10_

 

Project No. __MT0000__________

 

WF No. _____WF0632554 / 001__

 

Budget  ______________________

 

Available _____________________

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CKA, LLC FOR CONSTRUCTION SERVICES RELATED TO THE DEMOLITION OF STRUCTURES LOCATED ON THE KRISTEN COURT APARTMENTS PROPERTY FOR $79,927.17; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with CKA, LLC whose address is 1136 New York Avenue, St. Cloud, Florida 34769 for construction services in the demolition of structures and disposal of all waste located at 3001 Schoolview Street pursuant to Invitation to Bid 90481.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _23rd__ day of _November__ 2009

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk