AGENDA MEMORANDUM

 

 

Meeting Date:           December 14, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase request 41813 to Hewlett Packard for the purchase of new laptop and desktop computers.

 

 

Staff Recommendation:

Staff recommends approval of the purchase request submitted by the Information Technology Department for the purchase of new laptop and desktop computers from Hewlett Packard for a total amount of $25,855.10.

 

Analysis:

The Information Technology (IT) Department has submitted a request for the purchase of 19 laptop and 15 desktop computers to replace existing aging computers.  This purchase is part of the annual computer replacement program.  Funds were budgeted and approved in the 2010 fiscal year.

 

The majority of the laptop units will be deployed for use in the field.  This laptop model and configuration provide several features that will provide useful in the field.  The WXGA display provides for 30% more display area.  This is useful when displaying electronic maps, plans and GIS information.  The display uses HP Illumi-Lite technology consuming less power than conventional laptop displays.  The screens also have an anti-glare coating for improved visibility outdoors.

 

This model of laptop is a ‘business ruggedized’ model.  It has passed testing at extreme temperature and meet Military Standard 810F for vibration, dust and humidity.  They also have dedicated video memory (not shared with system memory) to allow for quicker retrieval and display of large graphics files.  These laptops come with a 3-year on-site warranty.  The specifications for these laptops are necessary for their intended field use and far exceed a typical laptop configured for home or home office use.

 

The purchase is being made using the State of Florida information technology purchase agreement 250-040-08-1 available to municipal government agencies. 

 

Quantity

Description

Unit Cost

Extended Cost

19 each

Laptop Computer

Configurable - HP EliteBook 6930p Notebook PC ATI HD 3450 w/128

Part No.: KK080AV

$1,065.00

$20,235.00

10 each

Desktop Computer

HP Compaq dc7900 Small Form Factor

Part No.: KP721AV

$ 562.01

$5,620.10

 

 

TOTAL

 

$25,855.10

 

 

The equipment removed from service with this purchase will be disposed of through on-line auction or other methods deemed appropriate.

 

Options:

1.  Approve the purchase request to Hewlett Packard; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The funds for this purchase are budgeted and available for Fiscal Year 2010.  Funds for the laptop computers were budgeted in the 62-11 element/object.  The recently adopted capital asset policy requires funds be transferred to 52-11 for non-capital purchases.

 

Submission Date and Time:    12/10/2009 5:13 PM____

 

Department: _Information Technology____

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ________JB________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1633-513.52-11____

 

Project No. __NA_______________

 

WF No. _____NA_______________

 

Budget  _____$27,500.00________

 

Available ____$27,500.00________

 


 

 

HARDWARE CONFIGURATION

 

Laptop / Notebook

HP EliteBook 6930p Notebook PC ATI HD 3450 w/128

 

 

 


 

 

Desktop

KP721AV - HP Compaq dc7900 Small Form Factor