LSBGHORZ

AGENDA MEMORANDUM

 

 

MEETING DATE:   December 14, 2009

 

FROM:                       Mike Thornton, Purchasing Manager

 

SUBJECT:                  Resolution authorizing the execution of an agreement with Professional Dirt Service, Inc. for the Whispering Pines Ditch Enclosure construction services

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Professional Dirt Service, Inc. for $110,474.50.

 

Analysis:

The purpose of this project is to enclose the open storm drainage ditch starting just West of Lee Street and ending at Cherry Street.  A map of the project area is attached for your reference.  The project will involve the installation of reinforced concrete pipe, manholes, culverts and fill dirt to enclose the existing open drainage ditch.

 

This project will have several benefits most notable are improved safety and eliminating maintenance of the open ditch.  This project is funded from the Storm Water fund.

 

On September 14, 2009 the Purchasing Division issued Invitation to Bid number 90461.  Notification of this opportunity by legal advertisement in the Daily Commercial was made.  As well as posting on-line at BidSYNC.com.

 

On October 15, 2009 sealed bids were received from five prospective contractors and evaluated by Purchasing and Environmental Services staff.  The low bidder’s past performance was verified with job performance being rated as good and remarks indicating their projects progressed smoothly.

 

SUMMARY OF BIDS

 

BIDDER NAME

LOCATION

AMOUNT

Responsive & Responsible

Professional Dirt Service

Eustis

$110,474.50

YES

Croft Contracting

Inverness

$111,976.00

YES

Mercon Construction

Longwood

$116,768.33

YES

Beesley Construction

Leesburg

$143,376.30

YES

Paqco

Leesburg

$170,566.25

YES

 

The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation as the low bidder meets the requirements of a LBE.

 

Options:

1.  Approve execution of the agreement with Professional Dirt Service, Inc.; or

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact:

Funds for this project will be rolled from Fiscal Year 2008-09 totaling $240,102.

 

Submission Date and Time:    12/10/09 5:13 PM____

Department:  Wastewater_____

Prepared by: _ Terry Pollard_________                 

Attachments:  Yes__X__   No ________

Advertised:   _X___ Not Required __ ___                     

Dates:   _   9/13/09             _____     _____                     

Attorney Review:   Yes ____  No _X__ 

 

_______________________________

Revised 6/10/04

 

Reviewed by: ___________________

 

Finance  Dept. ______JB__________                                                   

 

Deputy C.M. ___________________                                                                         

 

Submitted by:

City Manager ___________________

 

Account:      __014-5171-537.63-10___

 

Project No.  _ 140002____________

 

WF No.        _WF0540292_/ 001_____

 

Budget :       _$240,102__    __  ____                      

 

Available:     _$240,102   ___ _  ____                      

 

 

 

 

 

 


 

Whispering Pines Ditch Enclosure Project Area

(Top is North)

 

 

 

 

 

 

 

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH PROFESSIONAL DIRT SERVICE, INC. FOR THE WHISPERING PINES DITCH ENCLOSURE CONSTRUCTION SERVICES FOR $110,474.50; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with PROFESSIONAL DIRT SERVICE, INC. whose address is 10 W. Lakeview Avenue, Eustis, Florida 32726 for the Whispering Pines Ditch Enclosure construction services pursuant to Invitation to Bid 90461.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of __December____, 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk