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AGENDA MEMORANDUM
MEETING DATE: December 14, 2009
FROM: Mike Thornton, Purchasing Manager
SUBJECT: Resolution authorizing the execution of an agreement with Professional Dirt Service, Inc. for the Whispering Pines Ditch Enclosure construction services
Staff Recommendation:
Staff recommends approval of the resolution authorizing execution of an agreement with Professional Dirt Service, Inc. for $110,474.50.
Analysis:
The purpose of this project is to enclose the open storm drainage ditch starting just West of Lee Street and ending at Cherry Street. A map of the project area is attached for your reference. The project will involve the installation of reinforced concrete pipe, manholes, culverts and fill dirt to enclose the existing open drainage ditch.
This project will have several benefits most notable are improved safety and eliminating maintenance of the open ditch. This project is funded from the Storm Water fund.
On September 14, 2009 the Purchasing Division issued Invitation to Bid number 90461. Notification of this opportunity by legal advertisement in the Daily Commercial was made. As well as posting on-line at BidSYNC.com.
On October 15, 2009 sealed bids were received from five prospective contractors and evaluated by Purchasing and Environmental Services staff. The low bidder’s past performance was verified with job performance being rated as good and remarks indicating their projects progressed smoothly.
SUMMARY OF BIDS
|
BIDDER NAME |
LOCATION |
AMOUNT |
Responsive & Responsible |
|
Professional Dirt Service |
Eustis |
$110,474.50 |
YES |
|
Croft Contracting |
Inverness |
$111,976.00 |
YES |
|
Mercon Construction |
Longwood |
$116,768.33 |
YES |
|
Beesley Construction |
Leesburg |
$143,376.30 |
YES |
|
Paqco |
Leesburg |
$170,566.25 |
YES |
The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation as the low bidder meets the requirements of a LBE.
Options:
1. Approve execution of the agreement with Professional Dirt Service, Inc.; or
2. Such alternative action as the Commission may deem appropriate.
Fiscal Impact:
Funds for this project will be rolled from Fiscal Year 2008-09 totaling $240,102.
Submission Date and Time: 12/10/09 5:13 PM____
|
Department: Wastewater_____ Prepared by: _ Terry Pollard_________ Attachments: Yes__X__ No ________ Advertised: _X___ Not Required __ ___ Dates: _ 9/13/09 _____ _____ Attorney Review: Yes ____ No _X__
_______________________________ Revised 6/10/04 |
Reviewed by: ___________________
Finance Dept. ______JB__________
Deputy C.M. ___________________
Submitted by: City Manager ___________________ |
Account: __014-5171-537.63-10___
Project No. _ 140002____________
WF No. _WF0540292_/ 001_____
Budget : _$240,102__ __ ____
Available: _$240,102 ___ _ ____ |
Whispering Pines Ditch Enclosure Project Area
(Top is North)
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH PROFESSIONAL DIRT SERVICE, INC. FOR THE WHISPERING PINES DITCH ENCLOSURE CONSTRUCTION SERVICES FOR $110,474.50; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with PROFESSIONAL DIRT SERVICE, INC. whose address is 10 W. Lakeview Avenue, Eustis, Florida 32726 for the Whispering Pines Ditch Enclosure construction services pursuant to Invitation to Bid 90461.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of __December____, 2009.
__________________________
Mayor
ATTEST:
__________________________
City Clerk