AGENDA MEMORANDUM

Meeting Date: December 14, 2009

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase request 41792 to the Sanders Company, Inc. to upgrade the SCADA Radio system for the Environmental Services Department

Staff Recommendation:

Staff recommends approval of purchase request 41792 to the Sanders Company, Inc. for $35,594.00 to purchase products and services for upgrading the SCADA radio system in the Water Department.

Analysis:

The purpose of this purchase is to upgrade the SCADA radio system by removing 15 remote telemetry units (RTUs) from the Main Water Treatment Plant (WTP) Master Telemetry Unit (MTU), installing new radios with a different frequency and becoming a new telemetry system which communicates with the Main WTP MTU.

The SCADA system used by the Water Department is proprietary to Siemens Water Technologies through which the Sanders Company, Inc. is the authorized manufacturer’s exclusive representative for its products, parts and service for counties east of the Apalachiola River in the State of Florida. Both the price quotation from Sanders and the sole source letter from the manufacturer have been attached for your review.

Options:

1.  Approve the purchase from the Sanders Company, Inc.; or

2.  Such alternative action as the Commission may deem appropriate.

Fiscal Impact: 

Funding is budgeted and available in the account listed here.

Submission Date and Time:    12/10/2009 5:13 PM____

Department: Wastewater_____________  Prepared by:    Terry Pollard_________                      Attachments:         Yes  __X__   No ______ Advertised _____ Not Required  __X____ Dates:       N/A______________________                      Attorney Review :       Yes___  No  __X__ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _________JB_______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 043-3099-533.63-10__ Project No.   430003____________ WF No. ____WF0634203 / 001___ Budget  ____$35,000.00_________ Available ___$35,000.00_________