AGENDA MEMORANDUM

 

 

Meeting Date:           December 14, 2009

 

From:                          Raymond S. Sharp, Environmental Services/Public Works Director

 

Subject:                      Resolution authorizing an agreement with Jones Edmunds and Associates, Inc. to provide support services associated with Perkins to Griffin water line project

 

 

Staff Recommendation:

Staff recommends approval of the agreement with Jones Edmunds and Associates to provide engineering services associated with the Perkins to Griffin water line project for  $74,900.00.

 

Analysis:

The City Commission approved a FDOT Utility Work by Highway Contractor Agreement during its regular meeting of November 23, 2009.  This agreement is commonly referred to as a “JPA.” The JPA agreement requires that drawings and bid specifications be conformed to FDOT standards, since the project will now be bid by FDOT and administered under FDOT’s contract rules and procedures.  The details of this work are described further in the attached proposal and flow chart.

 

Staff recommends that Jones Edmunds perform these services since they have been involved in this project for some three years and are the engineers of record for design and permitting of this project.  This will minimize costs of this additional work.

 

The proposal includes three tasks. The City has requested that FDOT waive one of these tasks.  However, this proposal assumes the worst case and is presented as a Time-and-Materials, Not-to-Exceed fee.  If Task 3 is not necessary, we will not be charged for it. 

 

Options:

1.  Authorize the Agreement for $74,900.00; or,

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

A budget adjustment will be processed to use available Renewal & Replacement funds for this purpose..

 

 

Submission Date and Time:    12/10/2009 5:13 PM____

 

Department: Environmental Services

Prepared by:  R. Sharp                     

Attachments:         Yes X    No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No  X

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head rss

 

Finance  Dept. _________JB_______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _043-3099-533-6310__

 

Project No. __430002___________

 

WF No. __WF 407145/3 ________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and City Clerk to execute an agreement with Jones, Edmunds and Associates for JPA Support Services ASSOCIATED WITH THE PERKINS TO GRIFFIN WATER LINE PROJECT for $74,900.00 and providing an effective date.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Jones Edmunds & Associates, Inc. whose address is 730 NE Waldo Road, Gainesville, Florida 32641, for JPA Support Services.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of _December_____ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk