AGENDA MEMORANDUM

Meeting Date: December 14, 2009

From:                          Brandy McDaniel, Budget Manager

Subject:                      Ordinance Amending the Fiscal Year 2008-09 Budget for the General, Capital Projects, Electric and Water Funds for the Fourth Quarter

Staff Recommendation:

Staff recommends adopting the attached ordinance amending the Fiscal Year 2008-09 budget for the General, Capital Projects, Electric, and Water Funds for the Fourth Quarter.

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

These budget adjustments are required due to the following changes:

Fund	Amount	Source
General:
Recreation Programs- Travel Basketball	($ 43,600)	Activities Fees Revenue
Recreation Programs- Pop Warner Cheer	$  3,474	Activities Fees Revenue
Fleet Insurance Claim	$  8,576	Miscellaneous Non Operating
		Revenue
Total General Fund	($ 31,550)
Capital Projects:
Runway & Taxiway Lighting	$ 18,400	FDOT Supplemental Grant
Total Capital Projects Fund	$ 18,400
Electric:
Airport Transformer Rewind	$ 310,000	Fund Balance
Total Electric Fund	$ 310,000
Fund	Amount	Source
Water:
CR 468 Water Main Project	$ 355,600	Fund Balance
Controller at Royal Highlands	$  3,920	Renewal & Replacement
Total Water Fund	$ 359,520

Options:        

1. Adopt the attached ordinance amending the fiscal year 2008-09 budget for the General, Capital Projects, Electric, and Water Funds, or

2. Such other action as the City Commission may deem necessary.

Fiscal Impact: 

The following funds will increase/decrease as seen below:

FUND	FY 2009 CURRENT	CHANGE	FY 2009 AMENDED
General	$    25,080,705	$      (31,550)	$    25,049,155
Capital Projects	15,542,723	18,400	15,561,123
Electric	84,077,751	310,000	84,387,751
Water	19,134,581	359,520	19,494,101
Total	$   143,835,760	$       656,370	$    144,492,130

Submission Date and Time:    12/10/2009 5:15 PM12/10/2009 5:10 PM____

Department: ______________________ Prepared by:  ______________________                      Attachments:         Yes____   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________JB______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _________________ Project No. ___________________ WF No. ______________________ Budget  ______________________ Available _____________________

ORDINANCE NO.____________________
	AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2008-09 BUDGET FOR THE GENERAL, CAPITAL PROJECTS, ELECTRIC AND WATER FUNDS FOR THE FOURTH QUARTER; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Leesburg Florida, adopted a budget for Fiscal Year 2008-09 on September 22, 2008, which they felt was in the best interest of the citizens of the City of Leesburg, and
WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2008-09 to provide funds for various projects as adopted at City Commission meetings, and
WHEREAS, such action was not anticipated in the original 2008-09 annual budget;
NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:
SECTION I.
Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2008-09 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2008-09 for the City of Leesburg, Florida:
	GENERAL FUND
	ESTIMATED REVENUES AND OTHER RECEIPTS
	Charges for Services	(40,126)
	Miscellaneous Revenue	8,576
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	(31,550)

PROPOSED APPROPRIATIONS
Culture/ Recreation	(40,126)
General Government	8,576
TOTAL PROPOSED APPROPRIATIONS	(31,550)
CAPITAL PROJECTS FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
Intergovernmental Revenue	18,400
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	18,400
PROPOSED APPROPRIATIONS
Transportation	18,400
TOTAL PROPOSED APPROPRIATIONS	18,400
ELECTRIC FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
Other Financing Sources:
Fund Balance	310,000
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	310,000
PROPOSED APPROPRIATIONS
Physical Environment	310,000
TOTAL PROPOSED APPROPRIATIONS	310,000
WATER FUND
ESTIMATED REVENUES AND OTHER RECEIPTS
Other Financing Sources:
Renewal & Replacement	3,920
Fund Balance	355,600
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS	359,520
PROPOSED APPROPRIATIONS
Physical Environment	359,520
TOTAL PROPOSED APPROPRIATIONS	359,520

	ALL FUNDS
	ESTIMATED REVENUES AND OTHER RECEIPTS
	Charges for Services		(40,126)
	Miscellaneous Revenue		8,576
	Intergovernmental Revenue		18,400
	Other Financing Sources:
	Renewal & Replacement		3,920
	Fund Balance Appropriated		665,600
	TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS		656,370
	ALL FUNDS
	PROPOSED APPROPRIATIONS
	General Government		8,576
	Physical Environment		669,520
	Culture & Recreation		(40,126)
	Transportation		18,400
	TOTAL PROPOSED APPROPRIATIONS		656,370
SECTION II.
This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.
PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the 14th day of December, 2009.
		Mayor
ATTEST:
City Clerk