AGENDA MEMORANDUM

Meeting Date: December 14, 2009

From:                          Raymond S. Sharp, Environmental Services/Public Works Director

Subject:                      Resolution authorizing Change Order No.2 to Task Order Number 27 for Construction Phase Services for Improvements to the Turnpike Water Reclamation Facility

Staff Recommendation:

Staff recommends approval of Change Order Number 2 to AECOM USA, Inc. in the amount of $100,255.00.

Analysis:

In the regular meeting of November 23, 2009, the City Commission awarded the bid for the Turnpike Headworks Lift Station.  This Change Order provides for construction phase services for that project.  The construction phase services include shop drawing submittal, review and approval, periodic site inspections, pay application review and approval, and project close-out procedures.  The latter include Substantial and Final Completion reviews and inspections and documents necessary for submittal to FDEP, including record drawings, Certificate of Completion and updates to Operation and Maintenance Manuals.

AECOM is the design and permitting engineer for the project.  Because of the complexity of the project, it is appropriate that AECOM should supply construction phase services, as well.  This provides continuity through the construction phase and it is cost-effective because AECOM is already familiar with the plant, the site and the details of the project and will not have to spend time simply “getting up to speed”.

Options:

1.  Authorize execution of Change Order No. 2 in the amount of $100,255.00 to AECOM USA, Inc. as presented; or,

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

A budget adjustment will be processed in the amount of $100,255.00 for use of available Impact Fees for this purpose.

Submission Date and Time:    12/10/2009 5:13 PM____

Department: Environmental Services Prepared by:  R. Sharp Attachments:         Yes X    No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No  X _________________________________            Revised 6/10/04

Reviewed by: Dept. Head rss Finance  Dept. ______JB__________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _044-4099-535-6310__ Project No. __440006____________ WF No. _____0633033 - 001______ Budget  ______________________ Available _____________________

RESOLUTION NO._______________

A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and City Clerk to execute Change Order No. 2 to Task Order No. 27 to AECOM USA, Inc. for Construction Phase Services for Improvements to the Turnpike Water Reclamation Facility FOR $100,255.00; and providing an effective date.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Change Order Number 2 to Task Order Number 27  with AECOM USA, Inc., Successor in Interest to Boyle Engineering Corporation whose address is 1600 West Main Street, Suite 1, Leesburg, Florida 34748, for Construction Phase Services For Improvements to the Turnpike Water Reclamation Facility.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of _December________ 2009.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk