AGENDA MEMORANDUM

 

 

Meeting Date:           December 14, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement with AECOM USA, Inc. to provide professional services for the Canal Street WWTF DEP permit renewal

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of the agreement with AECOM USA, Inc. for a total lump sum amount of $75,817.00.

 

Analysis:

The purpose of this project is to contract with a qualified engineering firm to provide professional services for renewing the City’s DEP Permit for the Canal Street Waste Water Treatment Facility.  The current permit will expire on October 5, 2010.  The renewal process must start well in advance of the expiration date to avoid operating the plant without a permit.

 

Acquisition of professional engineering services is governed by State of Florida Statute 277.055, better known as the Consultants Competitive Negotiation Act or CCNA.  This statute requires professionals be selected based on qualifications evaluated through a Request for Qualifications process.  The Purchasing Division issued RFQ 100062 on October 26, 2009 soliciting interested and qualified firms to submit responses to the RFQ.

 

On November 19, 2009 the City received 5 responses the following firms:

 

 

A 3-person evaluation committee evaluated the responses according to the published evaluation criteria.  The evaluation results are summarized here with a detailed evaluation sheet attached for your review.

 

 

Summary of Rankings

                                   

Company Name

Total
Points

Ordinal Ranking Total*

Final
Ranking

AECOM

294

3

1

P B S & J

261

7

2

Jones Edmunds & Associates

244

10

3

MBV Engineering

238

11

4

BESH, Inc.

216

14

5

 

 

Options:

1.  Authorize execution of the agreement with AECOM, USA, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

Funds are budgeted and available in the 2009-10 Fiscal Year.

 

Submission Date and Time:    12/10/2009 5:13 PM____

 

Department: _Environmental Services____

Prepared by:  _Mike Thornton__________                     

Attachments:         Yes__X__   No ______

Advertised:   Yes__Not Required ______                     

Dates:   October 26, 2009_____________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _044-4051-535.31-10_

 

Project No. __447015___________

 

WF No. _____NA______________

 

Budget  _____$76,000.00_________

 

Available ____$76,000.00_________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH AECOM USA, INC. FOR PROFESSIONAL SERVICES RELATED TO THE DEP PERMIT RENEWAL FOR THE CANAL STREET WWTF FOR $75,817.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with AECOM USA, INC. whose address is 320 East South Street, Orlando, Florida 32801 for professional engineering services to renew the Canal Street DEP Permit pursuant to RFQ 100062.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of __December_______ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk