AGENDA MEMORANDUM

 

 

Meeting Date:           December 21, 2009

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing a contract amendment with Hewitt Power & Communications for an additional year

 

 

Staff Recommendation:

Staff recommends approval of Amendment No. 7 providing a one-year extension to the existing unit price contract with Hewitt Power and Communications for underground utility work on an as needed basis.

 

Analysis:

The current contract with Hewitt Power & Communications, Inc. (Hewitt) expires on December 31, 2009.  If approved, the contract extension will allow continued construction of underground utilities in a timely fashion.  The Electric Department is currently using this contract for underground utility construction related to the Perkins to Griffin project.  A contract extension will allow the utility relocation project to be completed without any delays.

 

A bid will be issued next year to establish a new underground utility construction contract.

 

Options:

1.  Approve the contract extension with Hewitt Power and Communications; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Construction services provided under this contract will be funded through the individual project authorizations, as budgeted.


 

Submission Date and Time:    12/17/2009 10:09 AM____

 

Department: __Finance________________

Prepared by:  __Mike Thornton________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. ______NA__________

 

Project No. _______NA__________

 

WF No. __________NA__________

 

Budget  __________NA__________

 

Available _________NA__________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SEVENTH AMENDMENT TO A UNIT PRICE AGREEMENT WITH HEWITT POWER AND COMMUNICATIONS, INC. FOR UTILITY CONSTRUCTION SERVICES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment No. 7 to an existing agreement with HEWITT POWER AND COMMUNICATIONS, INC. whose address is 3839 CR-48, Okahumpka, Florida 34762 for underground utility construction services on a project-specific, as needed bases.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _21st____ day of __December_______ 2009.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk