AGENDA MEMORANDUM

Meeting Date: December 21, 2009

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing Amendment No. 5 to an existing agreement with Superior Asphalt of Central Florida, Inc. for contractor services

Staff Recommendation:

Staff recommends approval of Amendment No. 5 to an existing agreement with Superior Asphalt of Central Florida, Inc. to provide construction services specifically related to concrete work.  This is a unit price contract.

Analysis:

The current agreement with Superior expires on December 31, 2009.  Extension of the agreement will allow the City to continue using this vendor for on-call concrete work such as sidewalk, curb/gutter and handicap ramp repairs and improvements.

This is a unit price agreement for labor, materials and equipment.  Cost estimates are provided for each project as needed.  The agreement does not preclude the City from obtaining these services from other vendors or putting a specific project out to bid.

An Invitation to Bid will be issued in 2010 to establish a new contract for these services.

Options:

1.  Authorize execution of Amendment No. 5 with Superior Asphalt of Central Florida, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Services provided under this agreement will be funded by the budget for the project on an as needed basis.

Submission Date and Time:    12/17/2009 10:09 AM____

Department: _Finance________________ Prepared by:  _Mike Thornton________                      Attachments:         Yes____   No __X___ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________JB______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. ____NA___________ Project No. _____NA____________ WF No. ________NA___________ Budget  ________NA___________ Available _______NA___________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIFTH AMENDMENT TO A UNIT PRICE AGREEMENT WITH SUPERIOR ASPHALT OF CENTRAL FLORIDA, INC. PROVIDING ON-CALL CONCRETE WORK; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment No. 5 to an existing agreement with SUPERIOR ASPHALT OF CENTRAL FLORIDA, INC whose address is 444 South Rossiter Street, Post Office Box 1257, Mount Dora, Florida 32756-1257 for concrete construction services on a unit price basis.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _21st____ day of _December________ 2009.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk