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AGENDA MEMORANDUM
Meeting Date: December 21, 2009
From: Brandy McDaniel, Budget Manager
Subject: Ordinance Amending the Fiscal Year 2009-10 Budget for the General, Stormwater, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste, Workers’ Compensation, Discretionary Sales Tax, Recreation Impact Fees, Police Forfeiture and Magnolia Townhomes Funds for carryovers from fiscal year 2008-09
Staff recommends adoption of the attached ordinance amending the fiscal year 2009-10 budget for the General, Stormwater, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste, Workers’ Compensation, Discretionary Sales Tax, Recreation Impact Fees, Police Forfeiture and Magnolia Townhomes for the carryovers from fiscal year 2008-09.
Analysis:
As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission.
This budget adjustment includes purchase orders that were issued prior to September 30, 2009, and the amounts were not included in the original budget for 2009-10, as well as projects not completed last fiscal year.
General Fund: Funding Source
Auditing Fees (Accounting) $ 1,915 Fund Balance
E Check Verification (Collections) 800 Fund Balance
Travel for Interviewees (HR) 6,611 Fund Balance
Fiber Management (IT) 2,500 Fund Balance
One Solution (IT) 12,000 Fund Balance
Software Network Manager (IT) 1, 350 Fund Balance
UPS #1 City Hall (IT) 2,900 Fund Balance
Fire Dept Software (IT) 11,955 Fund Balance
Optiview Web Server (IT) 20,000 Fund Balance
Battery Replacements (IT) 1,340 Fund Balance
UPS Replacement Batteries (IT) 1,623 Fund Balance
Printers (IT) 10,592 Fund Balance
Audio Equipment (IT) 3,720 Fund Balance
Customer Information Training (IT) 1,349 Fund Balance
One Solution Training (IT) 12,000 Fund Balance
Electronic Learning Pass (IT) 4,800 Fund Balance
Petroleum Cleanup at 413 E. N. Blvd (Fleet) 5,932 Fund Balance
Replacement Vehicles (Fleet) 95,098 Fund Balance
Lake Street Reconstruction (Streets) 27,592 Fund Balance
Edmonds Street Repair (Streets) 19,935 Fund Balance
Repave Parking Lots- LMSC (Streets) 24,353 Fund Balance
City Engineering Services (PW Admin) 2,789 Fund Balance
Development Review Process Eval (P&Z) 3,795 Fund Balance
Uniforms- Pop Warner Cheer (Recreation) 8,271 Fund Balance
Total General Fund $ 283,220
Stormwater Fund:
Lake Lucerne $ 220,799 State Grant, LCWA Grant & Fund
Balance
Stormwater Data Inventory 56,378 Fund Balance
Whispering Pines 80,000 State Grant & Fund Balance
WP Enclose Ditch Lines/ Webster St. 240,102 Fund Balance
Enclose Ditch Lines/ Heritage Estates 5,927 Fund Balance
Lake St- Curbs, Gutters & Inlets 12,687 Fund Balance
Total Stormwater Fund $ 615,893
Carver Heights CRA Fund:
Beecher Street Property Improvements $ 33,077 Bond Proceeds
Eligible Projects 251,178 Bond Proceeds
Underground Utility Lines 50,000 Bond Proceeds
Entrance Improvements 120,000 Bond Proceeds
Park Improvements 274,000 Bond Proceeds
Land Purchases 460,715 Bond Proceeds
Equipment 3,366 Bond Proceeds
Total Carver Heights CRA Fund $ 1,192,336
Hwy 441/27 CRA Fund:
Communications Relocation Ph I &II $ 19,904 Fund Balance
Mast Arms ($2,519,646):
Hwy 27 & Yellow Jacket Way 194,826 Fund Balance
College & Radio Road 424,370 Fund Balance
Hwy 441 & Hwy 473 Mall Entrance 400,000 Fund Balance
Hwy 27 & Publix Plaza 243,000 Fund Balance
Lakes Blvd 200,000 Fund Balance
Perkins to Griffin 597,450 Fund Balance
Hwy 27 at Citizens 217,000 Fund Balance
Hwy 27 at Center St 243,000 Fund Balance
Total Hwy 27/441 CRA Fund $ 2,539,550
Capital Projects Fund:
Runway 13/31 Construction Phase I $ 420,381 Federal & State Grant, LOOP
Runway 13/31 Mitigation 642,153 Federal & State Grant, LOOP
Runway 13/31 Construction Phase II 1,496,967 Federal Grant
Runway 13/31 Improvements 4,753,392 Federal & State Grant, LOOP
Taxiway & Runway Lights 39,640 State Grant & LOOP
Overlay Runway 3/21 74,721 State Grant & LOOP
Refurbish Fuel Facility 58,044 Fuel Surcharge
Sidewalks 123,104 Gas Tax & Contributions
Lake Pointe Circle 33,268 LOOP
Rehab Old Library 40,826 Workers Compensation Fund
Transportation 1,036,047 Bond Proceeds
Hwy 441 Streetscape Phase II 47,101 LOOP
Rails to Trails- Fountain Lk Trail 519,660 State Grant & Recreation Impact Fees
Lee/Wild Trail Phase II Design 84,433 Federal Grant
Herlong Park Dock Renovations 8,048 LOOP
Total Capital Projects Fund $ 9,377,785
Electric Fund:
SGIG Grant Professional Services $ 24,500 Fund Balance
Electric Rate Costs Professional Services 28,471 Fund Balance
Substation Electric Equipment Review 16,500 Fund Balance
AMI Business Case 3,285 Fund Balance
Reclosure Installation 15,300 Fund Balance
Substation Maintenance 1,905 Fund Balance
Substation Circuit Breaker 17,565 Fund Balance
Meters 29,736 Bond Proceeds
Distribution Lines 1,168,085 Bond Proceeds
Lights 46,725 Bond Proceeds
Power Secure Project 1,500,914 Bond Proceeds
Subdivisions 588,533 Bond Proceeds
Reconducturing 1,633,000 Bond Proceeds
Substation-Rewind Airport Transformer 189,981 Bond Proceeds
Total Electric Fund $ 5,264,500
Gas Fund:
Transmitters Regulator Station $ 9,025 Fund Balance
Odorization Tank Haines Creek 4,350 Fund Balance
Pipe Beveller 1,276 Fund Balance
Covanta Regulator Station 3,503 Fund Balance
Consulting Services 8,000 Fund Balance
GIS Evaluation 17,000 Fund Balance
Miscellaneous Mains 60,000 Bond Proceeds
Arlington Ridge Main 100,000 Bond Proceeds
Water Plant to 470 Main 1,867,304 Bond Proceeds
Hwy 441- Perkins to Griffin Main 97,288 Bond Proceeds
Services 50,408 Bond Proceeds
Bentley Ridge 79,445 Developer Contributed
Hidden Harbor 38,728 Developer Contributed
Southwinds Cove 32,876 Developer Contributed
Total Gas Fund $ 2,369,203
Water Fund:
CUP #94 $ 16,448 Fund Balance
Water Conservation Plan Development 18,703 Fund Balance
Plantation Wetland Monitoring 9,000 Fund Balance
Plantation CUP #2718 10,682 Fund Balance
Geodatabase Evaluation 8,733 Fund Balance
Turnpike Facility 124,285 Fund Balance
Turnpike Trans Main 50,000 Fund Balance
CR 468 Main Repair 235,723 Fund Balance
Inspect & Rehab HSP #2 69,612 Fund Balance
Emergency Feed Valve 118,634 Bond Proceeds
Hwy 441 Perkins to Griffin 426,076 Bond Proceeds
Stock Subdivision 132,222 Bond Proceeds
SR 44 (LRMC/Marina Ext.) 250,000 Bond Proceeds
Miscellaneous Mains/ Hydrants 1,009,729 Bond Proceeds
Plantation 53,830 Bond Proceeds
Royal Highlands WTP 85,000 Bond Proceeds
Hypochlorite Conversion- 5 plants 32,512 Bond Proceeds
Highland Lake WTP 3,500,000 Bond Proceeds
SW Area Booster Pump Station 191,378 Bond Proceeds
Arlington Ridge/Legacy Connection 13,000 Bond Proceeds
Effluent Line Rehab 384,753 Bond Proceeds
Plantation Connection 252,866 Bond Proceeds
City Core System 50,000 Bond Proceeds
Total Water Fund $ 7,043,186
Wastewater Fund:
SR 500 US Hwy 441 Perkins to 44 $ 3,625 Fund Balance
Canal St Warranty 14,249 Fund Balance
Fence at WWTF 18,600 Renewal & Replacement
Digester Roof 10,000 Renewal & Replacement
Hwy 441 Perkins to Griffin 363,905 Bond Proceeds
Herlong Park Force Main 15,375 Bond Proceeds
Headworks Pump Station 497,513 Bond Proceeds
Turnpike WRF Expansion 112,793 Bond Proceeds
Total Wastewater Fund $ 1,036,060
Communications Fund:
Miscellaneous Service Equipment 15,000 Fund Balance
Dead River Road Reroute $ 30,000 Fund Balance
Total Communications Fund $ 45,000
Solid Waste Fund:
Maintenance of Landfill $ 9,362 Fund Balance
Landfill Monitoring 17,757 Fund Balance
Total Solid Waste Fund $ 27,119
Workers’ Compensation Fund:
Rehab old Library Transfer $ 40,826 Fund Balance
Total Workers Compensation Fund $ 40,826
Discretionary Sales Tax:
Runway 13/31 Construction Phase I $ 10,510 Fund Balance
Runway 13/31 Mitigation 16,054 Fund Balance
Runway 13/31 Improvements 118,835 Fund Balance
Taxiway & Runway Lights 7,928 Fund Balance
Overlay Runway 3/21 14,944 Fund Balance
Lake Pointe Circle 33,268 Fund Balance
Hwy 441 Streetscape Phase II 47,101 Fund Balance
Herlong Park Dock Renovations 8,048 Fund Balance
Total Discretionary Sales Tax $ 256,688
Recreation Impact Fees:
Rails to Trails Fountain Lake Trail $ 349,660 Fund Balance
Total Recreation Impact Fees $ 349,660
Police Forfeiture:
Guns/ Rifles $ 4,942 Fund Balance
CID Lease 514 Fund Balance
Total Police Forfeiture $ 5,456
Magnolia Townhomes:
CDBG Grant $ 750,000 Federal Grant
Federal Home Loan Bank Grant 500,000 Federal Grant
SHIP Lake County Loan 429,000 Lake County Grant
Total Magnolia Townhomes $ 1,679,000
Options:
Fiscal Impact:
The following funds will increase as seen below:
|
FUND |
FY 2010 CURRENT |
CHANGE |
FY 2010 AMENDED |
|
General |
24,067,056 |
283,220 |
24,350,276 |
|
Stormwater |
2,350,336 |
615,893 |
2,966,229 |
|
Carver Heights CRA |
292,051 |
1,192,336 |
1,484,387 |
|
Hwy 441/27 CRA |
966,367 |
2,539,550 |
3,505,917 |
|
Capital Projects |
2,260,790 |
9,377,785 |
11,638,575 |
|
Electric |
70,379,738 |
5,264,500 |
75,644,238 |
|
Gas |
8,520,985 |
2,369,203 |
10,890,188 |
|
Water |
9,560,083 |
7,043,186 |
16,603,269 |
|
Wastewater |
9,968,873 |
1,036,060 |
11,004,933 |
|
Communications |
1,307,870 |
45,000 |
1,352,870 |
|
Solid Waste |
3,699,000 |
27,119 |
3,726,119 |
|
Workers’ Compensation |
625,321 |
40,826 |
666,147 |
|
Discretionary Sales Tax |
1,500,000 |
256,688 |
1,756,688 |
|
Recreation Impact Fees |
0 |
349,660 |
349,660 |
|
Police Forfeiture |
75,700 |
5,456 |
81,156 |
|
Magnolia Townhomes |
240,400 |
1,679,000 |
1,919,400 |
|
Total |
135,814,570 |
32,125,482 |
167,940,052 |
|
Department: ______________________ Prepared by: __________________ Attachments: Yes____ No ______ Advertised: ____Not Required ______ Dates: __________________________ Newspapers: _________________________________ _________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. ______JB________
Deputy C.M. _______________ Submitted by: City Manager ___________________ |
Account No. _________________
Project No. ___________________
WF No. ______________________
Budget ______________________
Available _____________________ |
ORDINANCE NO._____________
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AMENDING THE FISCAL YEAR 2009-10 BUDGET FOR THE GENERAL, STORMWATER, CARVER HEIGHTS CRA, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS, SOLID WASTE, WORKERS’ COMPENSATION, DISCRETIONARY SALES TAX, RECREATION IMPACT FEES, POLICE FORFEITURE AND MAGNOLIA TOWNHOMES FUNDS FOR THE CARRYOVERS FROM FISCAL YEAR 2008-09; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2009-10 on September 28, 2009, which they felt was in the best interest of the citizens of the City of Leesburg, and
WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2009-10 to provide funds for various projects as adopted at City Commission meetings, and
WHEREAS, such action was not anticipated in the original 2009-10 annual budget;
NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:
SECTION I.
Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2008-09 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2009-10 for the City of Leesburg, Florida:
|
GENERAL FUND |
|
|
|
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
283,220 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
283,220 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
General Government |
200,280 |
|
Transportation |
71,880 |
|
Culture/Recreation |
8,271 |
|
Physical Environment |
2,789 |
|
TOTAL PROPOSED APPROPRIATIONS |
283,220 |
|
STORMWATER FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
226,475 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
389,418 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
615,893 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
615,893 |
|
TOTAL PROPOSED APPROPRIATIONS |
615,893 |
|
|
|
|
Carver Heights CRA FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds: |
1,192,336 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
1,192,336 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Economic Environment |
1,192,336 |
|
TOTAL PROPOSED APPROPRIATIONS |
1,192,336 |
|
|
|
|
Hwy 441/27 CRA FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
2,539,550 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
2,539,550 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Economic Environment |
2,539,550 |
|
TOTAL PROPOSED APPROPRIATIONS |
2,539,550 |
|
|
|
|
CAPITAL PROJECTS FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
7,513,416 |
|
Debt Proceeds |
1,036,047 |
|
Charges for Services |
58,044 |
|
Miscellaneous Revenue |
2,104 |
|
Other Sources |
121,000 |
|
Other Financing Sources: |
|
|
Transfers from Other Funds |
647,174 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
9,377,785 |
|
|
|
|
|
|
|
|
|
|
CAPITAL PROJECTS FUND (continued) |
|
|
PROPOSED APPROPRIATIONS |
|
|
General Government |
98,870 |
|
Transportation |
8,666,774 |
|
Culture/ Recreation |
612,141 |
|
TOTAL PROPOSED APPROPRIATIONS |
9,377,785 |
|
|
|
|
ELECTRIC FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds |
5,156,974 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
107,526 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
5,264,500 |
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
5,264,500 |
|
TOTAL PROPOSED APPROPRIATIONS |
5,264,500 |
|
|
|
|
GAS FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds |
2,175,000 |
|
Other Sources |
151,049 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
43,154 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
2,369,203 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
2,369,203 |
|
TOTAL PROPOSED APPROPRIATIONS |
2,369,203 |
|
|
|
|
WATER FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds |
6,500,000 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
543,186 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
7,043,186 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
7,043,186 |
|
TOTAL PROPOSED APPROPRIATIONS |
7,043,186 |
|
|
|
|
|
|
|
|
|
|
WASTEWATER FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds |
989,586 |
|
Other Financing Sources: |
|
|
Renewal & Replacement |
28,600 |
|
Fund Balance Appropriated |
17,874 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
1,036,060 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
1,036,060 |
|
TOTAL PROPOSED APPROPRIATIONS |
1,036,060 |
|
|
|
|
COMMUNICATIONS FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
45,000 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
45,000 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
45,000 |
|
TOTAL PROPOSED APPROPRIATIONS |
45,000 |
|
|
|
|
SOLID WASTE FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
27,119 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
27,119 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
27,119 |
|
TOTAL PROPOSED APPROPRIATIONS |
27,119 |
|
|
|
|
WORKERS’ COMPENSATION FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources |
|
|
Fund Balance Appropriated |
40,826 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
40,826 |
|
WORKERS’ COMPENSATION FUND (continued) |
|
|
PROPOSED APPROPRIATIONS |
|
|
Other Uses: |
|
|
Transfer to Other Funds |
40,826 |
|
TOTAL PROPOSED APPROPRIATIONS |
40,826 |
|
|
|
|
|
|
|
DISCRETIONARY SALES TAX FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources |
|
|
Fund Balance Appropriated |
256,688 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
256,688 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Other Uses: |
|
|
Transfer to Other Funds |
256,688 |
|
TOTAL PROPOSED APPROPRIATIONS |
256,688 |
|
|
|
|
RECREATION IMPACT FEES FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources |
|
|
Fund Balance Appropriated |
349,660 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
349,660 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Other Uses: |
|
|
Transfer to Other Funds |
349,660 |
|
TOTAL PROPOSED APPROPRIATIONS |
349,660 |
|
|
|
|
POLICE FORFEITURE FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources |
|
|
Fund Balance Appropriated |
5,456 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
5,456 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Public Safety |
5,456 |
|
TOTAL PROPOSED APPROPRIATIONS |
5,456 |
|
MAGNOLIA TOWNHOMES FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
1,679,000 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
1,679,000 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Economic Environment |
1,679,000 |
|
TOTAL PROPOSED APPROPRIATIONS |
1,679,000 |
|
|
|
|
ALL FUNDS |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
9,418,891 |
|
Charges for Services |
58,044 |
|
Miscellaneous Revenue |
2,104 |
|
Debt Proceeds |
17,049,943 |
|
Other Sources |
272,049 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
4,648,677 |
|
Renewal & Replacement |
28,600 |
|
Transfers to Other Funds |
647,174 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
32,125,482 |
|
|
|
|
|
|
|
ALL FUNDS |
|
|
PROPOSED APPROPRIATIONS |
|
|
General Government |
299,150 |
|
Transportation |
8,738,654 |
|
Economic Environment |
2,871,336 |
|
Public Safety |
5,456 |
|
Physical Environment |
18,943,300 |
|
Culture & Recreation |
620,412 |
|
Other Uses: |
|
|
Transfers to Other Funds |
647,174 |
|
TOTAL PROPOSED APPROPRIATIONS |
32,125,482 |
SECTION II.
This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.
PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the 21st day of December, 2009.
______________________________
Mayor
ATTEST:
______________________________
City Clerk