AGENDA MEMORANDUM

 

 

MEETING DATE:   January 11, 2010

 

FROM:                       Mike Thornton, Purchasing Manager

 

SUBJECT:                  Resolution Authorizing  Execution of an Amendment with Applied Aquatic Management for extending the term of the Agreement through the remainder of Fiscal Year 2010

 

 

Staff Recommendation:

Staff recommends adoption of the resolution authorizing execution of contract amendment number one with Applied Aquatic Management.

 

 Analysis:

The City has an existing competitively awarded contract with Applied Aquatic Management for the firm to provide aquatic vegetation management services at 26 sites within the City.  The current agreement expires on January 29, 2010.

 

The original agreement provides for the City to extend the agreement for up to four  additional one year periods.  This amendment, if approved, will extend the term of the agreement through September 30, 2010 which will synchronize the agreement to coincide with the end of the fiscal year. The original pricing is attached for reference and will remain with no increases.

 

Options:

  1. Approve the attached resolution authorizing the execution of the contract amendment with

Applied Aquatic Management, or

  1. Such alternative action the Commission may deem approriate. 

 

Fiscal Impact:

Funds for this service have been budgeted and are available in the respective department budgets as listed here.  The estimated cost of this contract extension will be $14,880 (8 mos. x $1,860.00).  Parks & Recreation will spend an estimated $3,960.00 while Environmental Services will spend $10,920.00.

 


Submission Date and Time:    1/7/10 10:25 AM____

Department:  Finance/Purchasing_____

Prepared by: _ Mike Thornton________                 

Attachments:  Yes__X__   No ________

Advertised:   ____Not Required __X___                     

Dates:   _                           _____                     

Newspapers:

____________________           

Revised

 

Reviewed by: Dept. Head ________

Finance  Dept. __________JB______                                                   

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account:    _P&R  001-8124-572.46-25__

                    ES    014-5171-537.34-10

 

Project No.  ___NA_____________

 

WF No.        ____NA_____________

 

Budget :       _P&R $120,596.00 ___

                      ES    $306,558.00____

 

Available:     __P&R_$54,921.91_____

                       ES   $298,962.19____

 

 

 


I. Price Schedule - Monthly Services

 

Item #

Location

Treatment

 

              -PARKS & RECREATION-

 

3.1

Stormwater Park (Berry park)

$     55.00

3.2

Lake Dixie Park (Lakes William & Mary)

$   100.00

3.3

Fountain Lake Park

$     30.00

3.4

Venetian Gardens

$     90.00

3.5

Ski Beach

$     80.00

3.6

Herlong Park

$     70.00

3.7

Singletary Park

$     70.00

 

P & R Sub-Total

$   495.00

 

          -ENVIRONMENTAL SERVICES-

 

3.8

Lake Lucerne

$     90.00

3.9

Lake Lorraine

$     75.00

3.10

Little Lake Lorraine

$     50.00

3.11

Lake Maitland

$     30.00

3.12

Dyches Lake

$   350.00

3.13

Scenic Street Pond

$     50.00

3.14

Indian Lane Pond

$     40.00

3.15

Nursery Road Retention Pond

$     15.00

3.16

Flamingo Drive Pond

$     85.00

3.17

Lake Hollywood

$   145.00

3.18

Louis Street Pond

$     85.00

3.19

Park Lake

$     30.00

3.20

Balmoral Circle Pond

$     20.00

3.21

Lake Robin Hood

$     60.00

3.22

Chester Street Pond

$     30.00

3.23

McCormack Pond

$     85.00

3.24

Lake Bonaire

$     30.00

3.25

DOT Pond

$     25.00

3.26

Pepper Tree Pond

$     70.00

Environmental Services Sub-Total

$1,365.00

Monthly Cost

$ 1,860.00

Annual Cost

$22,320.00

 


 

II. Price Schedule - Aquatic Herbicides

 

 

 

Unit of Measure

Price Per Unit

Rodeo

GL

$  85.39

Hydrothol 191

GL

$  91.76

Hydrothol 191 granular

LB

$    3.88

Chelated Copper

LB

$    2.39

Aquathol K

GL

$  89.14

Aquathol Super K

LB

$  22.85

Garlon 3

GL

$121.90

Garlon 4

GL

$137.82 

2, 4 D Amine

GL

$  26.52

Reward

GL

$140.07

Aquashade

GL

$  46.44

 

Hourly Rate to perform Manual/Physical Remove:   $210.00

 


RESOLUTION NO._______________

 

                                                A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CONTRACT AMENDMENT NO. 1 BETWEEN THE CITY OF LEESBURG AND APPLIED AQUATIC MANAGEMENT TO EXTEND THE CONTRACT TO SEPTEMBR 30, 2010 FOR THE PURPOSES OF PROVIDING AQUATIC VEGETATION CONTROL SERVICES PURSUANT TO RESOLUTION 8347; AND PROVIDING AN EFFECTIVE DATE.

 

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute amendment No. 1 to an existing agreement with APPLIED AQUATIC MANAGEMENT whose address is P.O. Box 1469, Eagle Lake, Florida  33869; to provide aquatic vegetation management services at 26 sites within the City

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __11th___ day of __January_______ 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk