AGENDA MEMORANDUM

MEETING DATE:   January 11, 2010

FROM:                       Mike Thornton, Purchasing Manager

SUBJECT:                  Resolution Authorizing Execution of the Fourth Amendment to an existing task order with SMW Geosciences, Inc. adding additional funds.

Staff Recommendation:

Staff recommends adoption of the resolution authorizing execution of the fourth amendment to an existing task order with SMW Geosciences, Inc for an additional $20,000.00.

 Analysis:

SMW Geosciences, Inc. is providing professional engineering services under a task order approved by the City Commission May 27, 2008.  The Scope of Work involves providing the City with project management and permitting assistance services associated with a Consumptive Use Permit #94 sought from the St. Johns Water Management District (SJWMD). 

Due to continuing negotiations and additional requirements by SJWMD, the Environmental Services Department anticipates an additional $20,000 will be needed to complete the permitting process.  This task order amendment authorizes an additional $20,000.00 for this project for continuing the project management and permitting assistance services associated with the Consumptive Use Permit.

Options:

1. Approve the attached resolution authorizing the execution of the task order amendment with SMW Geosciences, Inc..; or
2. Such alternative action the Commission may deem approriate. 

Fiscal Impact:

Funds are available in the account listed for this additional expense.

Submission Date and Time:    1/7/2010 10:25 AM____

Department:  Environmental Services____ Prepared by: _ Terry Pollard________                  Attachments:  Yes: __X__   No ________ Advertised:   ____Not Required __X___ Dates:   _                           _____                      Newspapers:_                                                ____________________            Revised

Reviewed by: Dept. Head ________ Finance  Dept. __________JB______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account:      ___043-3021-533-3130__ Project No.  _   436018___________ WF No.      __  _____________  __ Budget :            ______________  _                      Available:     ___$126,897.50____  ____

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FOURTH  AMENDMENT TO AN EXISTING TASK ORDER BETWEEN THE CITY OF LEESBURG AND SMW GEOSCIENCES, INC. FOR THE PURPOSES OF PROVIDING PROFESSIONAL ENGINEERING SERVICES IN OBTAINING CONSUMPTIVE USE PERMIT NO. 94; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute the fourth amendment to an existing task order  with SMW GEOSCIENCES, INC. whose address is 1411 Edgewater Drive, Suite 103, Orlando Florida  32804; to provide engineering services on a continuing basis to the City of Leesburg.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __11th___ day of __January_______ 2010.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk