LSBGHORZ

 

AGENDA MEMORANDUM

 

 

Meeting Date:           December 21, 2009

 

From:                          Brandy McDaniel, Budget Manager 

 

Subject:                      Ordinance Amending the Fiscal Year 2009-10 Budget for the General, Stormwater, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste, Workers’ Compensation, Discretionary Sales Tax, Recreation Impact Fees, Police Forfeiture and Magnolia Townhomes Funds for carryovers from fiscal year 2008-09

 

 

Staff Recommendation:

Staff recommends adoption of the attached ordinance amending the fiscal year 2009-10 budget for the General, Stormwater, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste, Workers’ Compensation, Discretionary Sales Tax, Recreation Impact Fees, Police Forfeiture and Magnolia Townhomes for the carryovers from fiscal year 2008-09.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

This budget adjustment includes purchase orders that were issued prior to September 30, 2009, and the amounts were not included in the original budget for 2009-10, as well as projects not completed last fiscal year. 

 

 

General Fund:                                                                       Funding Source

Auditing Fees (Accounting)                            $       1,915      Fund Balance

E Check Verification  (Collections)                            800      Fund Balance

Travel for Interviewees (HR)                                   6,611      Fund Balance

Fiber Management (IT)                                            2,500      Fund Balance

One Solution (IT)                                                  12,000      Fund Balance

Software Network Manager (IT)                             1, 350      Fund Balance

UPS #1 City Hall (IT)                                              2,900      Fund Balance

Fire Dept Software (IT)                                         11,955      Fund Balance

Optiview Web Server (IT)                                     20,000      Fund Balance

Battery Replacements (IT)                                       1,340      Fund Balance

UPS Replacement Batteries (IT)                              1,623      Fund Balance

Printers (IT)                                                           10,592      Fund Balance

Audio Equipment (IT)                                                         3,720      Fund Balance

Customer Information Training (IT)                         1,349     Fund Balance

One Solution Training (IT)                                    12,000      Fund Balance

Electronic Learning Pass (IT)                                  4,800      Fund Balance

Petroleum Cleanup at 413 E. N. Blvd (Fleet)          5,932      Fund Balance

Replacement Vehicles (Fleet)                                 95,098      Fund Balance

Lake Street Reconstruction (Streets)                      27,592      Fund Balance

Edmonds Street Repair (Streets)                            19,935      Fund Balance

Repave Parking Lots- LMSC (Streets)                    24,353      Fund Balance

City Engineering Services (PW Admin)                    2,789      Fund Balance

Development Review Process Eval (P&Z)               3,795     Fund Balance

Uniforms- Pop Warner Cheer (Recreation)              8,271       Fund Balance

Total General Fund                                      $    283,220

 

Stormwater Fund:                                                    

Lake Lucerne                                                   $    220,799     State Grant, LCWA Grant & Fund                    

Balance

Stormwater Data Inventory                                     56,378     Fund Balance

Whispering Pines                                                     80,000     State Grant & Fund Balance

WP Enclose Ditch Lines/ Webster St.                              240,102     Fund Balance

Enclose Ditch Lines/ Heritage Estates                     5,927     Fund Balance

Lake St- Curbs, Gutters & Inlets                             12,687     Fund Balance

Total Stormwater Fund                                $    615,893                             

 

Carver Heights CRA Fund:

Beecher Street Property Improvements           $     33,077      Bond Proceeds

Eligible Projects                                                   251,178      Bond Proceeds

Underground Utility Lines                                      50,000      Bond Proceeds

Entrance Improvements                                       120,000      Bond Proceeds

Park Improvements                                              274,000      Bond Proceeds

Land Purchases                                                    460,715      Bond Proceeds

Equipment                                                               3,366      Bond Proceeds

Total Carver Heights CRA Fund                $ 1,192,336

 

Hwy 441/27 CRA Fund:      

Communications Relocation Ph I &II             $       19,904    Fund Balance

Mast Arms  ($2,519,646):

Hwy 27 & Yellow Jacket Way                                194,826    Fund Balance

College & Radio Road                                            424,370    Fund Balance

Hwy 441 & Hwy 473 Mall Entrance                      400,000    Fund Balance

Hwy 27 & Publix Plaza                                          243,000    Fund Balance

Lakes Blvd                                                             200,000    Fund Balance

Perkins to Griffin                                                   597,450    Fund Balance

Hwy 27 at Citizens                                                 217,000    Fund Balance

Hwy 27 at Center St                                               243,000    Fund Balance                                     

Total Hwy 27/441 CRA Fund                      $  2,539,550

 

Capital Projects Fund:

Runway 13/31 Construction Phase I              $     420,381    Federal & State Grant, LOOP

Runway 13/31 Mitigation                                       642,153   Federal & State Grant, LOOP           

Runway 13/31 Construction Phase II                 1,496,967    Federal Grant

Runway 13/31 Improvements                             4,753,392   Federal & State Grant, LOOP

Taxiway & Runway Lights                                       39,640    State Grant & LOOP

Overlay Runway 3/21                                              74,721    State Grant & LOOP

Refurbish Fuel Facility                                                         58,044    Fuel Surcharge

Sidewalks                                                               123,104    Gas Tax & Contributions

Lake Pointe Circle                                                    33,268    LOOP

Rehab Old Library                                                    40,826    Workers Compensation Fund

Transportation                                                     1,036,047    Bond Proceeds

Hwy 441 Streetscape Phase II                                             47,101    LOOP

Rails to Trails- Fountain Lk Trail                           519,660    State Grant & Recreation Impact Fees

Lee/Wild Trail Phase II Design                               84,433    Federal Grant

Herlong Park Dock Renovations                                8,048    LOOP

Total Capital Projects Fund                                    $  9,377,785


Electric Fund:

SGIG Grant Professional Services                  $        24,500   Fund Balance

Electric Rate Costs Professional Services                 28,471   Fund Balance

Substation Electric Equipment Review                    16,500   Fund Balance

AMI Business Case                                                     3,285   Fund Balance

Reclosure Installation                                                15,300   Fund Balance

Substation Maintenance                                              1,905   Fund Balance

Substation Circuit Breaker                                        17,565   Fund Balance

Meters                                                                       29,736   Bond Proceeds

Distribution Lines                                                1,168,085   Bond Proceeds

Lights                                                                        46,725   Bond Proceeds

Power Secure Project                                           1,500,914   Bond Proceeds

Subdivisions                                                            588,533   Bond Proceeds

Reconducturing                                                    1,633,000   Bond Proceeds

Substation-Rewind Airport Transformer                 189,981   Bond Proceeds

Total Electric Fund                                      $   5,264,500

 

Gas Fund:

Transmitters Regulator Station                                    $          9,025   Fund Balance

Odorization Tank Haines Creek                                 4,350   Fund Balance

Pipe Beveller                                                               1,276   Fund Balance

Covanta Regulator Station                                          3,503   Fund Balance

Consulting Services                                                     8,000   Fund Balance

GIS Evaluation                                                         17,000   Fund Balance

Miscellaneous Mains                                                 60,000   Bond Proceeds

Arlington Ridge Main                                              100,000   Bond Proceeds

Water Plant to 470 Main                                      1,867,304   Bond Proceeds

Hwy 441- Perkins to Griffin Main                             97,288   Bond Proceeds

Services                                                                     50,408   Bond Proceeds

Bentley Ridge                                                            79,445    Developer Contributed

Hidden Harbor                                                          38,728   Developer Contributed

Southwinds Cove                                                      32,876   Developer Contributed

Total Gas Fund                                             $   2,369,203             

 

Water Fund:

CUP #94                                                         $         16,448              Fund Balance

Water Conservation Plan Development                     18,703  Fund Balance

Plantation Wetland Monitoring                                   9,000   Fund Balance

Plantation CUP #2718                                                          10,682   Fund Balance

Geodatabase Evaluation                                             8,733   Fund Balance 

Turnpike Facility                                                     124,285   Fund Balance

Turnpike Trans Main                                                 50,000   Fund Balance

CR 468 Main Repair                                                235,723   Fund Balance

Inspect & Rehab HSP #2                                         69,612   Fund Balance

Emergency Feed Valve                                                       118,634   Bond Proceeds

Hwy 441 Perkins to Griffin                                     426,076   Bond Proceeds

Stock Subdivision                                                    132,222   Bond Proceeds

SR 44 (LRMC/Marina Ext.)                                    250,000   Bond Proceeds

Miscellaneous Mains/ Hydrants                           1,009,729   Bond Proceeds

Plantation                                                                  53,830   Bond Proceeds

Royal Highlands WTP                                               85,000   Bond Proceeds

Hypochlorite Conversion- 5 plants                            32,512   Bond Proceeds

Highland Lake WTP                                             3,500,000   Bond Proceeds

SW Area Booster Pump Station                              191,378   Bond Proceeds

Arlington Ridge/Legacy Connection                         13,000   Bond Proceeds

Effluent Line Rehab                                                384,753   Bond Proceeds

Plantation Connection                                             252,866   Bond Proceeds

City Core System                                                       50,000   Bond Proceeds

Total Water Fund                                          $   7,043,186

 

Wastewater Fund:

SR 500 US Hwy 441 Perkins to 44                $           3,625   Fund Balance

Canal St Warranty                                                     14,249   Fund Balance

Fence at WWTF                                                        18,600   Renewal & Replacement

Digester Roof                                                            10,000   Renewal & Replacement

Hwy 441 Perkins to Griffin                                     363,905   Bond Proceeds

Herlong Park Force Main                                          15,375   Bond Proceeds

Headworks Pump Station                                        497,513   Bond Proceeds

Turnpike WRF Expansion                                       112,793   Bond Proceeds

Total Wastewater Fund                               $     1,036,060

 

Communications Fund:

Miscellaneous Service Equipment                             15,000   Fund Balance

Dead River Road Reroute                 $                      30,000   Fund Balance

Total Communications Fund                    $          45,000

 

Solid Waste Fund:

Maintenance of Landfill                                $            9,362   Fund Balance

Landfill Monitoring                                                   17,757   Fund Balance

Total Solid Waste Fund                              $          27,119

 

Workers’ Compensation Fund:

Rehab old Library Transfer                            $          40,826   Fund Balance

Total Workers Compensation Fund          $          40,826

 

Discretionary Sales Tax:

Runway 13/31 Construction Phase I            $          10,510   Fund Balance

Runway 13/31 Mitigation                                         16,054   Fund Balance

Runway 13/31 Improvements                                            118,835   Fund Balance

Taxiway & Runway Lights                                          7,928   Fund Balance

Overlay Runway 3/21                                               14,944   Fund Balance

Lake Pointe Circle                                                     33,268   Fund Balance

Hwy 441 Streetscape Phase II                                              47,101   Fund Balance

Herlong Park Dock Renovations                                 8,048   Fund Balance

Total Discretionary Sales Tax                   $        256,688

 

Recreation Impact Fees:

Rails to Trails Fountain Lake Trail                $         349,660  Fund Balance

Total Recreation Impact Fees                  $         349,660

 

Police Forfeiture:

Guns/ Rifles                                                  $             4,942  Fund Balance

CID Lease                                                                       514  Fund Balance

Total Police Forfeiture                               $             5,456

 

Magnolia Townhomes:

CDBG Grant                                                 $          750,000 Federal Grant

Federal Home Loan Bank Grant                               500,000 Federal Grant

SHIP Lake County Loan                                           429,000 Lake County Grant

Total Magnolia Townhomes                     $       1,679,000

 

Options:        

  1. Adopt the attached ordinance amending the fiscal year 2009-10 budget for the General, Stormwater, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste, Workers’ Compensation, Discretionary Sales Tax, Recreation Impact Fees, Police Forfeiture and Magnolia Townhomes Funds, or

 

  1. Such other action as the City Commission may deem necessary.

 

 

Fiscal Impact

The following funds will increase as seen below:

 

 

FUND

FY 2010

CURRENT

 

CHANGE

FY 2010

AMENDED

General

24,067,056

283,220

24,350,276

Stormwater

2,350,336

615,893

2,966,229

Carver Heights CRA

292,051

1,192,336

1,484,387

Hwy 441/27 CRA

966,367

2,539,550

3,505,917

Capital Projects

2,260,790

9,377,785

11,638,575

Electric

70,379,738

5,264,500

75,644,238

Gas

8,520,985

2,369,203

10,890,188

Water

9,560,083

7,043,186

16,603,269

Wastewater

9,968,873

1,036,060

11,004,933

Communications

1,307,870

45,000

1,352,870

Solid Waste

3,699,000

27,119

3,726,119

Workers’ Compensation

625,321

40,826

666,147

Discretionary Sales Tax

1,500,000

256,688

1,756,688

Recreation Impact Fees

0

349,660

349,660

Police Forfeiture

75,700

5,456

81,156

Magnolia Townhomes

240,400

1,679,000

1,919,400

Total

135,814,570

32,125,482

167,940,052

 

Submission Date and Time:    1/7/10 10:25 AM____

 

Department: ______________________

Prepared by:  __________________                     

Attachments:  Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Newspapers:

_________________________________                                                    

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______JB________                                     

                              

Deputy C.M. _______________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

ORDINANCE NO._____________

 

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AMENDING THE FISCAL YEAR 2009-10 BUDGET FOR THE GENERAL, STORMWATER, CARVER HEIGHTS CRA, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS, SOLID WASTE, WORKERS’ COMPENSATION, DISCRETIONARY SALES TAX, RECREATION IMPACT FEES, POLICE FORFEITURE AND MAGNOLIA TOWNHOMES FUNDS FOR THE CARRYOVERS FROM FISCAL YEAR 2008-09; AND PROVIDING AN EFFECTIVE DATE.

 

          WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2009-10 on September 28, 2009, which they felt was in the best interest of the citizens of the City of Leesburg, and

 

            WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2009-10 to provide funds for various projects as adopted at City Commission meetings, and

 

            WHEREAS, such action was not anticipated in the original 2009-10 annual budget;

 

NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

SECTION I.

Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2008-09 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2009-10 for the City of Leesburg, Florida:

 

GENERAL FUND

 

 

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

   Fund Balance Appropriated

           283,220

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

283,220

 

PROPOSED APPROPRIATIONS

 

General Government

200,280

Transportation

71,880

Culture/Recreation

8,271

Physical Environment

2,789

TOTAL PROPOSED APPROPRIATIONS

283,220


 

STORMWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

226,475

Other Financing Sources:

 

   Fund Balance Appropriated

389,418

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

615,893

 

PROPOSED APPROPRIATIONS

 

Physical Environment

615,893

TOTAL PROPOSED APPROPRIATIONS

615,893

 

Carver Heights CRA FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds:

1,192,336

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

1,192,336

 

PROPOSED APPROPRIATIONS

 

Economic Environment

1,192,336

TOTAL PROPOSED APPROPRIATIONS

1,192,336

 

Hwy 441/27 CRA FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

     Fund Balance Appropriated

2,539,550

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

2,539,550

 

PROPOSED APPROPRIATIONS

 

Economic Environment

2,539,550

TOTAL PROPOSED APPROPRIATIONS

2,539,550

 

CAPITAL PROJECTS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

7,513,416

Debt Proceeds

1,036,047

Charges for Services

58,044

Miscellaneous Revenue

2,104

Other Sources

121,000

Other Financing Sources:

 

     Transfers from Other Funds

647,174

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

9,377,785

 

 

 

CAPITAL PROJECTS FUND (continued)

 

PROPOSED APPROPRIATIONS

 

General Government

98,870

Transportation

8,666,774

Culture/ Recreation

612,141

TOTAL PROPOSED APPROPRIATIONS

9,377,785

 

ELECTRIC FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

5,156,974

Other Financing Sources:

 

       Fund Balance Appropriated

107,526

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

5,264,500

 

PROPOSED APPROPRIATIONS

 

Physical Environment

5,264,500

TOTAL PROPOSED APPROPRIATIONS

5,264,500

 

GAS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

2,175,000

Other Sources

151,049

Other Financing Sources:

 

       Fund Balance Appropriated

43,154

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

           2,369,203

 

PROPOSED APPROPRIATIONS

 

Physical Environment

2,369,203

TOTAL PROPOSED APPROPRIATIONS

2,369,203

 

WATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

6,500,000

Other Financing Sources:

 

     Fund Balance Appropriated

543,186

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

7,043,186

 

PROPOSED APPROPRIATIONS

 

Physical Environment

7,043,186

TOTAL PROPOSED APPROPRIATIONS

7,043,186

 

 

 

WASTEWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

989,586

Other Financing Sources:

 

       Renewal & Replacement

28,600

       Fund Balance Appropriated

17,874

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

1,036,060

 

PROPOSED APPROPRIATIONS

 

Physical Environment

1,036,060

TOTAL PROPOSED APPROPRIATIONS

1,036,060

 

COMMUNICATIONS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Fund Balance Appropriated

45,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

45,000

 

PROPOSED APPROPRIATIONS

 

Physical Environment

45,000

TOTAL PROPOSED APPROPRIATIONS

45,000

 

SOLID WASTE FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

        Fund Balance Appropriated

27,119

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

27,119

 

PROPOSED APPROPRIATIONS

 

Physical Environment

27,119

TOTAL PROPOSED APPROPRIATIONS

27,119

 

WORKERS’ COMPENSATION FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

        Fund Balance Appropriated

40,826

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

40,826


 

WORKERS’ COMPENSATION FUND (continued)

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

        Transfer to Other Funds

40,826

TOTAL PROPOSED APPROPRIATIONS

40,826

 

 

DISCRETIONARY SALES TAX FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

        Fund Balance Appropriated

256,688

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

256,688

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

        Transfer to Other Funds

256,688

TOTAL PROPOSED APPROPRIATIONS

256,688

 

RECREATION IMPACT FEES FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

         Fund Balance Appropriated

349,660

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

349,660

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

          Transfer to Other Funds

349,660

TOTAL PROPOSED APPROPRIATIONS

349,660

 

POLICE FORFEITURE FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

         Fund Balance Appropriated

5,456

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

5,456

 

PROPOSED APPROPRIATIONS

 

Public Safety

5,456

TOTAL PROPOSED APPROPRIATIONS

5,456


 

MAGNOLIA TOWNHOMES FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

1,679,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

1,679,000

 

PROPOSED APPROPRIATIONS

 

Economic Environment

1,679,000

TOTAL PROPOSED APPROPRIATIONS

1,679,000

 

 

ALL FUNDS

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

9,418,891

Charges for Services

58,044

Miscellaneous Revenue

2,104

Debt Proceeds

17,049,943

Other Sources

272,049

Other Financing Sources:

 

     Fund Balance Appropriated

4,648,677

     Renewal & Replacement

28,600

     Transfers to Other Funds

647,174

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

32,125,482

 

 

ALL FUNDS

 

PROPOSED APPROPRIATIONS

 

General Government

299,150

Transportation

8,738,654

Economic Environment

2,871,336

Public Safety

5,456

Physical Environment

18,943,300

Culture & Recreation

620,412

Other Uses:

      Transfers to Other Funds

647,174

TOTAL PROPOSED APPROPRIATIONS

32,125,482

 

SECTION II.

 

            This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

 

           

 

 

 

 

 

            PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the 21st day of December, 2009.

 

 

 

 

                                                                                                ______________________________

                                                                                                Mayor

 

ATTEST:

 

 

 

______________________________

City Clerk