AGENDA MEMORANDUM

 

 

Meeting Date:           January 25, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase request 41871 to Digital-Ally, Inc for in-car video systems for the Police Department

 

 

Staff Recommendation:

Staff recommends approval of purchase request 41871 to Digital-Ally, Inc. for the purchase of 10 digital in-car video systems for a total cost of $43,450.00.  Staff further recommends approval of the purchase as ‘single source’ in order to maintain continuity and standardization with previous purchases of the same equipment.

 

Analysis:

This purchase of 10 digital in-car video systems is the third in a multi-year plan to replace existing analog (tape) video recorders with new digital units.  During the past two fiscal years’ the City has purchased 27 digital camera systems.  This purchase will bring the total purchased to 37.  The Police Department will budget for the purchase of 10 units next fiscal year to complete the upgrade in all patrol vehicles.

 

At the start of this upgrade program, the Police Department reviewed several manufacturers of digital in-car video systems.  The department identified the Digital-Ally rearview mirror unit to be the best system for meeting their needs and requirements.  This particular unit consists of a module that replaces the vehicles rear view mirror.  Inside the module are all the digital components for the system and a small TFT color monitor that allows them to watch video playback.  The digital camera is external to the module and mounts on the vehicles windshield.

 

Some of the unique features for this system are:

 


 

 

Purchase Item Detail

 

Item Description

Qty

Unit Cost*

Extended Cost

DVM500 Digital Video Recorder Kit w/

1000 NITS Monitors, G-Force Sensor Interface

10 ea

$4,230

$42,300.00

Upgrade, 8 GB Ultra II Compact Flash Card

10 ea

$50.00

$500.00

Case, Wireless Microphone

10 ea

$35.00

$350.00

Shipping

1 ea

$300.00

$300.00

 

 

Total

$43,450.00

*Pricing is from the Houston-Galveston Area Council (HGAC) Contract #EF04-09.  This is a competitively bid and awarded contract with a cooperative purchasing organization.

 

Options:

1.  Approve purchase requisition 41871 to Digital-Ally, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

There is no fiscal impact to the City’s general fund.  The full amount of this purchase ($43,450.00) is funded from State forfeiture funds obtained through asset seizures by the Leesburg Police Department.

 

Submission Date and Time:    1/20/2010 5:50 PM____

 

Department:Police Department_______

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _121-2111-521.51-84__

 

Project No. __NA______________

 

WF No. _____NA______________

 

Budget  _____ $47,000.00_________

 

Available ____ $47,000.00_________