AGENDA MEMORANDUM

 

 

Meeting Date:           February 8, 2010

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing execution of Supplemental Joint Participation Agreement No.1 with the Florida Department of Transportation related to funding of the Rehabilitation of Runway 3-21 and Sealcoat of Taxiways “B”, “J” and “K” at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Supplemental Joint Participation Agreement (JPA) Number 1 with the Florida Department of Transportation (FDOT).

 

Analysis:

Runway 3/21 was last overlaid in the early eighties.  A pavement study conducted by the Florida of Department of Transportation found the runway to be in fair to poor condition and recommended that it be overlaid in 2008.  Design and engineering of the project was completed in 2008.  Due to budgetary constraints, the construction portion of the project was delayed until FY 09/10.

 

FDOT had initially advised their funding for the construction portion of this project would be broken into phases.  A JPA project in the amount of $625,000.00 for Phase I funding was accepted by the City October 12, 2009.  In the interim, FDOT has found funds to cover the cost of the entire project.

 

Supplement No. 1 to the original JPA project provides additional funding of $620,535.00.  The total funding now available for the project is $1,245,535.00.  This will allow for completion of the entire project at the same time.  FDOT will pay 80% ($996,428) of the cost with the remaining 20% ($249,107) being paid by the City.

 

Options:

1.  Approve Supplemental Joint Participation Agreement Number 1 for additional funding for the   Rehabilitation of Runway 3-21 and Sealcoat of Taxiways “B”, “J” and “K” project; or

2.  Such alternative action as the Commission may deem appropriate

 

 

 

 

 


Fiscal Impact

The JPA from FDOT will provide funding for 80% of the cost of the project.  Funding for this project ($300,000, reallocated from 2004 bond funds) is included in the FY 09/10 budget.  The current anticipated total City share of $249,107 is $50,893 less than budgeted.     The funding breakdown is as follows:

 

Source

JPA Funding (Original) approved 10/12/2009

JPA Funding (Supplement No. 1)

Total Project Amount

Hanson Prof Svc. WO#19 approved Expenses

10/12/2009

Balance Remaining

FDOT (80%)

$500,000.00

$496,428.00

$996,428.00

($65,072.00)

$   931,356.00

City (20%)

$125,000.00

$124,107.00

$249,107.00

($16,268.00)

$   232,839.00

Total

$625,000.00

$620,535.00

$1,245,535.00

($81,340.00)

$1,164,195.00

 

Submission Date and Time:    2/4/2010 10:46 AM____

 

Department: ___Airport______________

Prepared by:  ___Charlie Weller________                  

Attachments:         Yes__X__   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ____JB____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-0000-334-42-00__

 

Project No. __300008___   _______

 

WF No. _____425490/2_________

Budget  _____$1,500,000.00_____

 

Available ____$1,500,000.00_____


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT NUMBER 1 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR ADDITIONAL FUNDING FOR THE REHABILITATION OF RUNWAY 3/21 AND SEALCOAT OF TAXIWAYS "B", "J" AND "K" PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a Supplemental Joint Participation Agreement Number 1 with the Florida Department of Transportation   whose address is Special Projects Section – MS4-529, 719 South Woodland Boulevard, Deland, Florida 32720 for additional funding related to the Rehabilitation of Runway 3/21 and Sealcoat of Taxiways “B”, “J” and “K” project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 8th day of February, 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk