AGENDA MEMORANDUM

 

 

Meeting Date:           February 22, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with Stuart C. Irby Company for the purchase of arc flash rated fire retardant uniforms   

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing a fixed unit price agreement with Stuart C. Irby Company of Wildwood to provide the annual requirement of fire retardant uniforms for the Electric Department.

 

Analysis:

National Fire Protection Association (NFPA) Regulation 70E requires employees working on and around electrical equipment to wear arc flash personal protective equipment (PPE).  The regulation further requires clothing/uniforms worn by these workers offer arc flash protection.  An arc flash is a type of electrical explosion that can occur in electrical equipment and electric utility systems.

 

Wearing arc flash rated clothing or uniforms reduces the chances of additional worker injuries from the clothing melting or igniting.  Temperatures as high as 36,000 degrees have been recorded in arc flashes.  The intense heat and light emitted by an arc flash can cause severe burns, destroying skin and tissue. An arc flash can ignite or melt clothing, resulting in further burns.  While the wearing of arc flash rated clothing cannot completely eliminate injuries sustained in an arc flash, it can certainly reduce further injuries by not igniting as a result of an arc flash.

 

On December 21, 2009, the Purchasing Division issued Invitation to Bid (ITB) 100141 for the purchase of fire retardant uniforms on an as needed basis for the Electric Department.  Purchasing received six sealed bids January 14, 2010.  A sample of each article of clothing was submitted with every bid and sent to the Electric Department for evaluation and adherence to the specifications set forth in the ITB.  Stuart C. Irby Company of Wildwood submitted the lowest bid on all items and quoted the requested garments meeting the specifications.

 

The agreement is a fixed unit price agreement with an initial term of three years.  The initial purchase will provide each Electric Department employee working in the field with seven (7) tee shirts, seven (7) long sleeve shirts, seven (7) pair of denim pants and one (1) sweatshirt jacket.  The cost of the initial purchase is will be $34,952.04.

 


Table of Unit Prices

 

ITEM DESCRIPTION

ITEM UNIT COST

DRIFIRE - Tan T-Shirt w/pocket (DF2-CM-105TS)

$ 52.60

DRIFIRE - Tan T-Shirt w/pocket (DF2-CM-105TS) Larger Size     

$ 57.86

DRIFIRE – Tan Long Sleeve Shirt (DF2-CM-324LS)

$ 66.52

DRIFIRE – Tan Long Sleeve Shirt (DF2-CM-324LS) Larger Size

$ 73.17

DICKIES - Five pocket, 14 oz. Indura denim jeans (FR488IND14DN)

$ 39.12

DICKIES - Five pocket, 14 oz. Indura denim jeans (FR488IND14DN) Larger Size

$ 48.90

BULWARK – Navy zipper front sweatshirt w/hood (SEH6NV)      

$ 89.90

BULWARK – Navy zipper front sweatshirt w/hood (SEH6NV)

Larger Size

$107.88

Embroidered Logo-FR thread

$    6.00

(50 or more)

One time set-up fee    

$ 64.00

Price for initial sizing

No charge

 

A bid tabulation showing prices submitted by each vendor is attached for your review.

 

 

Options:

1.  Authorize execution of the agreement with Stuart C. Irby Company; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The initial purchase will be $34,952.04 which is included in the current Electric budget.

 

Submission Date and Time:    2/19/2010 10:07 AM____

 

Department: __Electric Department_____

Prepared by:  _Armida Jones_______                     

Attachments:      Yes_ X_ _  No _  __

Advertised:   _X_ _Not Required ______                     

Dates:   __December 20, 2009_________                     

Attorney Review :       Yes___  No _X__

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___JB_____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _041-1062-531-5215__

 

Project No. __415880___________

 

WF No. _____NA______________

 

Budget  _____$100,000.00_________

 

Available ____$100,000.00_________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIXED UNIT PRICE AGREEMENT WITH THE STUART C. IRBY COMPANY FOR THE PURCHASE OF FIRE RETARDANT UNIFORMS ON AN AS NEEDED BASIS FOR THE ELECTRIC DEPARTMENT; AND PROVIDING FOR AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Stuart C. Irby Company whose address is 8820 N. US Highway 301, Wildwood, Florida 34785, for providing fire retardant uniforms, pursuant to Invitation to Bid #100141.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _22nd____ day of __February_______ 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk