AGENDA MEMORANDUM

 

 

Meeting Date:           February 22, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing agreement with the Allied Universal Corporation for the purchase of Liquid Sodium Hypochlorite supplies pursuant to Invitation to Bid 100081

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of a fixed unit price annual requirements agreement with Allied Universal Corporation (Allied) for Liquid Sodium Hypochlorite (chlorine).  The estimated annual cost based on past consumption is $141,491.00.

 

Analysis:

On December 7, 2009, the Purchasing Division issued an Invitation to Bid for Liquid Sodium Hypochlorite for water treatment by the Environmental Services Department.  Two Bids were received.  As indicated by the Summary of Bids, Allied submitted the most favorable price.   Staff evaluated the bid submitted by Allied and deemed them the lowest responsive and responsible bidder.

 

A condition of the bid response required firms to submit the most recent independent laboratory analysis of their product.  The reports were provided to the Environmental Services Department for evaluation.  According to Environmental Services staff, the product analysis reports submitted by each company met or exceeded the minimum requirements specified in the bid document.

 

The agreement is a fixed unit price annual requirements agreement.  The initial term of the agreement expires September 30, 2013 and includes provisions for two additional one-year extension periods. 

 

SUMMARY OF BIDS

 

Vendor Name

Estimated

Annual Quantity

Unit Price Bid

Estimated

Annual Cost

Allied Universal Corporation

Miami, FL

203,000 gallons

$.697 per gallon

$141,491.00

Odyssey Manufacturing Co.     Tampa, FL

203,000 gallons

$.770 per gallon

$156,310.00

 

 

Options:

1.  Approve the agreement with the Allied Universal Corporation or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

This expense is budgeted and available at the category level in the Water and Wastewater divisions.

 

Submission Date and Time:    2/19/2010 10:07 AM____

 

Department: _Environmental Services____

Prepared by:  __Terry Pollard______                     

Attachments:         Yes__   No ______

Advertised:   _X__Not Required ______                     

Dates:   __December 6, 2009 _________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _043-3051-533.52-10__

                           044-4051-535.52-10_

                           044-4052-535.52-13_

 

Project No. __436013/447015______

 

WF No. _____0624263____________

 

Budget  _____$999,446___________

____________$714,922___________

____________$446,229___________

 

Available ___$621,613____________

___________$332,065____________

___________$173,713____________

 


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE ALLIED UNIVERSAL CORPORATION  TO PROVIDE LIQUID SODIUM HYPOCHLORITE PURSUANT TO INVITATION TO BID 100081; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with the ALLIED UNIVERSAL CORPORATION whose address is 3901 N.W. 115 AVENUE, MIAMI, FLORIDA 33178 for providing all labor and materials for liquid sodium hypochlorite (chlorine) pursuant to Bid 100081.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _22nd____ day of _February____ 2010.

 

 

 

                                                                            __________________________________

                                                                             Mayor

 

ATTEST:

 

 

___________________________________

City Clerk