AGENDA MEMORANDUM
Meeting Date: February 22, 2010
From: Mike Thornton, Purchasing Manager
Subject: Resolution authorizing agreement with the Allied Universal Corporation for the purchase of Liquid Sodium Hypochlorite supplies pursuant to Invitation to Bid 100081
Staff Recommendation:
Staff recommends approval of the resolution authorizing execution of a fixed unit price annual requirements agreement with Allied Universal Corporation (Allied) for Liquid Sodium Hypochlorite (chlorine). The estimated annual cost based on past consumption is $141,491.00.
Analysis:
On December 7, 2009, the Purchasing Division issued an Invitation to Bid for Liquid Sodium Hypochlorite for water treatment by the Environmental Services Department. Two Bids were received. As indicated by the Summary of Bids, Allied submitted the most favorable price. Staff evaluated the bid submitted by Allied and deemed them the lowest responsive and responsible bidder.
A condition of the bid response required firms to submit the most recent independent laboratory analysis of their product. The reports were provided to the Environmental Services Department for evaluation. According to Environmental Services staff, the product analysis reports submitted by each company met or exceeded the minimum requirements specified in the bid document.
The agreement is a fixed unit price annual requirements agreement. The initial term of the agreement expires September 30, 2013 and includes provisions for two additional one-year extension periods.
SUMMARY OF BIDS
|
Vendor Name |
Estimated Annual Quantity |
Unit Price Bid |
Estimated Annual Cost |
|
Allied Universal Corporation Miami, FL |
203,000 gallons |
$.697 per gallon |
$141,491.00 |
|
Odyssey Manufacturing Co. Tampa, FL |
203,000 gallons |
$.770 per gallon |
$156,310.00 |
Options:
1. Approve the agreement with the Allied Universal Corporation or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
This expense is budgeted and available at the category level in the Water and Wastewater divisions.
Submission Date and Time: 2/19/2010 10:07 AM____
|
Department: _Environmental Services____ Prepared by: __Terry Pollard______ Attachments: Yes__ No ______ Advertised: _X__Not Required ______ Dates: __December 6, 2009 _________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. ______JB___________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _043-3051-533.52-10__ 044-4051-535.52-10_ 044-4052-535.52-13_
Project No. __436013/447015______
WF No. _____0624263____________
Budget _____$999,446___________ ____________$714,922___________ ____________$446,229___________
Available ___$621,613____________ ___________$332,065____________ ___________$173,713____________
|
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE ALLIED UNIVERSAL CORPORATION TO PROVIDE LIQUID SODIUM HYPOCHLORITE PURSUANT TO INVITATION TO BID 100081; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with the ALLIED UNIVERSAL CORPORATION whose address is 3901 N.W. 115 AVENUE, MIAMI, FLORIDA 33178 for providing all labor and materials for liquid sodium hypochlorite (chlorine) pursuant to Bid 100081.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _22nd____ day of _February____ 2010.
__________________________________
Mayor
ATTEST:
___________________________________
City Clerk