AGENDA MEMORANDUM

Meeting Date: February 22, 2010

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolutions authorizing an extension of a continuing agreement and a task order for mast arm upgrade design work

Staff Recommendation:

Staff recommends approval of the resolution to renew and extend a previous agreement with Kimley-Horn and Associates (KHA).  Staff further recommends approval of Task Order Number 1 for the engineering design of mast arm upgrades at three intersections for the amount of $109,228.00.

Analysis:

On August 25, 2008, the Commission approved execution of an agreement with KHA to provide professional engineering services for traffic management and intersection design services on a continuing basis.  The term of the agreement was for one year.  An error in the computer database caused the agreement to lapse.  The attached resolution will renew and extend that original agreement through September 30, 2010.

There is no fiscal impact related to the renewal and extension of the original agreement.  The services on the agreement are provided on an as needed basis.

The second resolution requests approval of Task Order number 1 with KHA to provide engineering design services to upgrade three intersections along Highway 27 from concrete strain poles to metal mast arms.  The intersections planned for upgrade are Citizens Boulevard, Palm Plaza and Center Street.

The cost of the design work is $109,228.00.  This fee will be for all studies, surveys, design, plans, specifications and FDOT permitting.  This cost does not include construction phase services.  Should those services be needed, they will be contracted for under a separate task order at a later date following the bid process.

Options:

1.  Approve the resolutions to Kimley-Horn and Associates, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The cost of design services will be funded from Highway 441/27 Community Redevelopment Agency (CRA).  The CRA will also fund the construction at a future date.

Submission Date and Time:    2/19/2010 10:07 AM____

Department: _Public Works____________ Prepared by:  _Mike Thornton_________                      Attachments:         Yes__X__   No ______ Advertised:   ____Not Required __X____ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ____JB____________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _018-6191-559-559-6310_ Project No. ___180001__________ WF No. __583520  Jobs 4, 7, & 8,___ Budget  ____$703,000___________ Available ___$703,000___________