AGENDA MEMORANDUM

 

 

Meeting Date:           March 22, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with Conrad Construction Inc. of Central Florida for construction services to remove and replace a metal roof on a city owned building

 

 

Staff Recommendation:

Staff recommends approving the resolution authorizing execution of the agreement with Conrad Construction Inc. of Central Florida for construction services totaling $299,486.00.  This total amount includes an owner contingency amount of $27,226.00.

 

Analysis:

The purpose of this Invitation to Bid was to contract with an interested and qualified general contractor to remove and replace the roof at 8626 US Highway 441, Leesburg, Florida 34748.  This building is owned by the City and is currently leased to Family Furniture.

 

The current roof is original to the building when it was constructed some 20 years ago.  The roof has experienced leaking over the past several years and currently leaks during heavy rains.  The contractor will be responsible for removing the existing roof, gutters, and downspouts and replacing with new.  The work will require all mechanical equipment installed on the roof to be lifted, the curbs replaced with new and reset the equipment.  New insulation will also be installed as part of the project.

 

The City required the bidding contractor to hold a State of Florida general contractors license.  It has been staff’s experience on past projects of this size and nature that a general contractor should serve as the prime.  When mechanical equipment is lifted it may require additional electrical or structural work, work that cannot be performed by a roofing contractor.  The general contractor is better equipped to manage a project of this size and coordinate work of other trades should it become necessary.  Should the selected general contractor not have a State of Florida roofing contractors license they are responsible for sub-contracting the roofing work with a properly licensed roofing contractor.

 

On February 1, 2010, the Purchasing Division issued Invitation to Bid (ITB) 100131.  On February 24, 2010, five responses were received.  Purchasing and public works staff have reviewed the responses and determined Conrad Construction Inc. of Central Florida (Conrad) is the lowest responsive and responsible bidder.  Conrad submitted a base bid of $237,000.00.  The City has elected to include additive alternate number 8 for removal and replacement of the insulation for a cost of $35,260.00.

 

Conrad holds both a  State of Florida general contractors license and the required roofing contractor license.

Summary of Bids

A detailed bid tabulation is attached for your review.

 

Vendor Name/Location

Base Bid

Additive Alternate No. 8

Total Bid

Percent Difference

Conrad Construction

Lake Monroe, FL

$237,000.00

$35,260.00

$272,260.00

-0-

PAR Builders, Inc.

Largo, FL

$250,125.00

$32,790.00

$282,915.00

4%

Mark Cook Builders

Leesburg, FL

$289,425.00

$2,534.06

$291,959.06

7%

Wagner Construction Inc.

Leesburg, FL

$317,016.00

$24,795.00

$341,811.00

20%

Elite Construction

Ft. Lauderdale, FL

$452,000.00

Unknown*

$452,000.00

40%

* The bid schedule submitted by Elite Construction was not filled out properly.  The bid prices shown are based on the bid schedule submitted.  A cost for additive alternate number 8 could not be determined due to their error.

 

 

Options:

1.  Approve the resolution authorizing execution of the agreement with Conrad Construction Inc. of

     Central Florida for a total amount of $299,486.00; or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

The funding for this project will come from a transfer from the Gas Utility fund to the general fund.

 

 

Submission Date and Time:    3/17/2010 7:18 PM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                      

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __031-1821-542-6210__

 

Project No. ____310018__________

 

WF No. __WF 628982/1_________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK EXECUTE A CONSTRUCTION SERVICES AGREEMENT WITH CONRAD CONSTRUCTION TO REPLACE THE ROOF AT 8626 N. HIGHWAY 441, aka FAMILY FURNITURE BUILDING FOR $299,486.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with CONRAD CONSTRUCTION INC. OF CENTRAL FLORIDA whose address is PO Box 470424, Lake Monroe, Florida 32747 for construction services to remove and replace the metal roof on the City owned building located at 8626 N. Highway 441 pursuant to Invitation to Bid 100131.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __22nd___ day of __March___ 2010

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk