AGENDA MEMORANDUM

Meeting Date:           April 26, 2010

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of change order number 2 with Hewitt Contracting Company on the runway 31 extension and partial parallel taxiway “A” project

Staff Recommendation:

Staff recommends approval of change order number 2 with Hewitt Contracting Co., Inc. for a total amount of $30,753.88.

Analysis:

Change order number 2 is the final change order reconciling all over and under runs for the project.  This is a normal step in the project close out phase.  The change order detailing the over runs and under runs is attached for your review.

The engineer of record on this project, Hanson Professional Services, Inc., is reducing their fees on the project equal to the amount of this change order.  Therefore there will be no fiscal impact to the City.

Options:

1.  Approve change order number 2 with Hewitt Contracting Co., Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

There is no fiscal impact to the City.  This change order and Hanson’s reduced fees will provide a zero net effect to the project.

Submission Date and Time:    4/22/2010 9:28 AM____

Department: _Executive/Airport_______ Prepared by:  _Mike Thornton_________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ______JB__________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _031-1821-542.63-10__ Project No. __310018____________ WF No. _____WF0301479/008____ Budget  ____$3,835,397__________ Available ___$188,148____________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR TO EXECUTE CONTRACT CHANGE ORDER NUMBER 2 (FINAL) WITH HEWITT CONTRACTING  COMPANY, INC. FOR THE AIRPORT RUNWAY 31 EXTENSION AND PARTIAL PARALLEL TAXIWAY "A" FOR $30,753.88 AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor to execute change order number 2 to an existing agreement  with HEWITT CONTRACTING COMPANY, INC. whose address is P.O. BOX 490697, Leesburg, Florida 34749 for runway 31 extension & partial parallel taxiway “A”.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _26th__ day of __April__ 2010.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk