AGENDA MEMORANDUM

Meeting Date:           April 26, 2010

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of a professional services master agreement with Hanson Professional Services, Inc. for airport related projects

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an Agreement for professional engineering services master agreement with Hanson Professional Services, Inc.

Analysis:

The purpose is to enter into a multi-year Agreement with an engineering firm that has been deemed the most qualified by an evaluation committee to provide engineering services on a continuing basis for airport related projects.

Florida Statute 287.055 allows municipalities to enter into a continuing services agreement with a firm whereby the firm provides professional services to the municipality for projects in which the estimated construction cost of each individual project under the contract does not exceed $2 million. In addition the fees charged for professional services for each study under the contract cannot exceed $200,000.

The Purchasing Division issued Request for Qualifications (RFQ) 100113.  Responses were received from seven firms and evaluated in the manner prescribed by Florida Statute 287.055.

The evaluation committee chairperson has confirmed Hanson Professional Services, Inc. as the top ranked firm.  The Purchasing Division requested a schedule of fees from Hanson.  The schedule of fees is reasonable and has been accepted and incorporated into the attached agreement.

The initial term of the resulting agreement is 3-years with the option for 3 one year extensions.  As a standard term of all City agreements, the City has the option to terminate the agreement at any time.  All work to be performed under the continuing services master agreement by Hanson equal to or more than $25,000 will be presented to commission for approval in the form of a task order.

The evaluation committee ranked the responding firms as follows:

Rank	Firm Name	Total Points*
1	Hanson Professional Services Inc.	276
2	LPA Group	251
2	OM Engineering Services, Inc.	247.5
3	Hoyle, Tanner & Associates, Inc.	228.5
4	PBS & J	224.5
5	C & S Companies	194.5
6	American Infrastructure Development	175

*Total points possible is 300.

Options:

1.  Approve execution of the agreement with Hanson Professional Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

There is no fiscal impact associated with execution of this agreement.

Submission Date and Time:    4/22/2010 9:28 AM____

Department: _Executive / Airport______ Prepared by:  _Mike Thornton______                      Attachments:         Yes_X__   No ______ Advertised:   _X__Not Required ______ Dates:  December 19, 2009____________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _________JB_______                                    Deputy C.M. ___________________                                           Submitted by: City Manager ___________________

Account No. _____NA__________ Project No. ______NA_________ WF No. _________NA___________ Budget  _________NA___________ Available ________NA___________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH HANSON PROFESSIONAL, INC. TO PROVIDE ENGINEERING SERVICES ON A CONTINUING BASIS FOR PROJECTS RELATED TO THE LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with HANSON PROFESSIONAL SERVICES, INC. whose address is 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida, 34202 for professional engineering services on a continuing basis for projects related to Leesburg International Airport pursuant to Request for Qualifications 100113.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __26th___ day of __April___ 2010

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk