AGENDA MEMORANDUM

Meeting Date:           April 26, 2010

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of task order number 1 for design, bidding and construction phase services with Hanson Professional Services, Inc. related to the security improvement project at Leesburg International Airport

Staff Recommendation:

Staff recommends approval of Task Order number 1 with Hanson Professional Services, Inc. for a total amount of $35,620.00.

Analysis:

This project consists of providing engineering design, bidding and construction phase services for upgrades to some existing equipment and installation of new security equipment at the Leesburg International Airport.

The Scope of Services to be performed by Hanson under this Task Order is:

1. Conduct a preliminary design for add-on to the existing system.

2. Finalize a design package.

3. Work with the Purchasing Division to create a bid package and project manual.

4. Attend pre-bid conference.

5. Review contractor submittals for general conformance to design concept.

6. Attend pre-construction conference.

7. Conduct one site visit upon substantial completion and make appropriate recommendations to owner relative as to contractor compliance to final design and quality of work.

Both engineering and construction costs are fully funded by a Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) for this project.  The JPA in the amount of $200,000 was approved by the City Commission with resolution 8457 on May 26, 2009.

When completed this project will be a major step in the process to allow the airport to be FAA Certified – Part 139.  This certification is a requirement in the City’s goal to obtain commercial airline service at Leesburg International Airport.

Funding Source	Funding Amount	Hanson Task Order #1	Gate 1 Camera	Balance Remaining
FDOT – JPA 100%	$200,000.00	$35,620.00	$1,477.69	$162,902.31
City Match – 0%	$0.00	$0.00	$0.00	$0.00

Procurement:

Task Order number 1 is made under a master agreement for engineering services on a continuing basis.  Upon completion of the design the purchasing division will issue a formal solicitation to contract with a qualified firm to provide the security equipment and installation.

Options:

1.  Approve Task Order No. 1 with Hanson Professional Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

There is no fiscal impact to the City.  The total cost of task order number 1, $35,620.00, is fully funded by the Florida Department of Transportation Joint Participation Agreement and does not require a City match. Funding is included in the fiscal year 2010 airport budget.

Submission Date and Time:    4/22/2010 9:28 AM____

Department: ______________________ Prepared by:  ______________________                      Attachments:         Yes____   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                       Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ____JB____________                                     Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _031-1821-542-6310__ Project No. ___310018__________ WF No. ____629020/1___________ Budget  ____$200,000___________ Available ___$198,522___________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE TASK ORDER NUMBER 1 WITH HANSON PROFESSIONAL SERVICES, INC. RELATED TO THE SECURITY IMPROVEMENT PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDNG AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Task Order number 1 under an existing master agreement with HANSON PROFESSIONAL SERVICES, INC. whose address is 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida 34202 for professional engineering services related to security upgrades at the Leesburg International Airport pursuant to a master agreement for continuing engineering services approved April 26, 2010.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __26th___ day of __April__ 2010.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk