AGENDA MEMORANDUM

 

 

Meeting Date:           April 26, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement for construction services with Paqco, Inc. for the Fountain Lake Trail Extension and Parking Lot project

 

 

Staff Recommendation:

Staff recommends execution of the construction services agreement with Paqco, Inc. for extending the Fountain Lake Recreational Trail and adding a parking lot for a total amount of $57,000.00. 

 

Analysis:

Resolution 8575 was approved on December 14, 2009 awarding a contract for construction of the Fountain Lake Trail beginning at Canal Street and ending at 13th Street.  Lower than anticipated construction costs for  the original trail section has allowed for the design and construction of an additional parking lot and trail segment between 13th Street and U.S. 27.  Construction of this segment will allow the Fountain Lake Trail to connect with the Wild-Lee trail that is funded for construction through FDOT in FY 2010-2011.  Once completed, this connection will allow residents of west Leesburg to traverse the trail all the way into downtown. 

 

Design of the parking lot and extension were completed and a bid solicitation returned the results below.  There are sufficient funds in City recreation impact fees to construct these improvements.  Extension of the trail will also require a small amount of work on the storm water infrastructure.

 

For future phases of the Fountain Lake Trail, design is currently underway going east from Canal to Lake Street.  Design from Lake Street to Dixie Avenue will require acquisition of the 760 linear feet of former railroad right-of-way closest to Dixie.  Timing will be subject to funds availability.

 

Procurement Information

On March 3, 2010, the Purchasing Division issued Invitation to Bid (ITB) 100171 soliciting qualified and interested firms to submit bid responses for this project.  The ITB was advertised in the Daily Commercial and posted on-line through BidSYNC.  Contractors that participated in the first Fountain Lake Trail ITB were notified directly by staff.

 

On April 6, 2010, a total of six responses were received and are summarized here for your review.

 

 

 

 

Vendor Name / Location

Bid Amount

Paqco, Inc.                     Leesburg

$57,000.00

Beesley Construction     Leesburg

$59,368.00

Lyric Services                 Brooksville

$62,732.00

Professional Dirt Serv.   Eustis

$68,860.60

C.W. Roberts                  Wildwood

$69,300.00

Pro Way Paving              Tampa

$115,000.00

 

 

 

 

Options:

1.  Execute the agreement with Paqco, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

The fiscal impact will be a total of $57,000 with the majority coming from recreation impact fees.  A small portion still to be determined will be provided from the Storm Water fund.

 

Submission Date and Time:    4/22/2010 9:28 AM____

 

Department:    Public Works____________

Prepared by:  Terry Pollard__________                     

Attachments:         Yes____   No __X____

Advertised:     X_ Not Required ______                     

Dates:   ______March 3, 2010   ________                     

Attorney Review :       Yes___  No __X__

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-8124-572-6310___

 

Project No. __310081____________

 

WF No. _____0065420/10________

 

Budget  _____$57,000.00_ _______

 

Available ____$57,000.00_ _______

 

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH PAQCO, INC. TO EXTEND THE FOUNTAIN LAKE RECREATIONAL TRAIL AND CONSTRUCTION OF A PARKING LOT FOR $57,000.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with PAQCO, INC. whose address is 101 Weber Avenue, Leesburg, Florida for the Fountain Lake Trail Extension and Parking Lot construction services pursuant to Invitation to Bid 100171. 

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __26th___ day of __April___ 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk