AGENDA MEMORANDUM

 

 

Meeting Date:           May 10, 2010

 

From:                          Paul Kalv, Electric Director

 

Subject:                      Resolution Authorizing an Agreement for Professional Services with Mr. Doug Handley d/b/a Utility Consulting Services

 

 

Staff Recommendation:

Staff recommends approval of the Agreement with Mr. Doug Handley (Consultant) for professional services for which City staff has determined the Consultant is well qualified to provide.

 

Analysis:

The City has an existing Agreement for Professional Services with the consultant and this Agreement provides for the addition of Retainer Services for up to sixteen hours during each calendar month during the term of the Agreement, including renewal periods.  The Agreement also has provisions for Small Projects, with a total cost less than $25,000.00, approved by the City Manager and Large Projects, with a total cost of $25,000.00 or more, approved by the City Commission.

 

As staff moves forward with developing Smart Grid initiatives designed to empower consumers and reward energy efficiency and conservation, consideration must be given to providing options that will allow customer choice so that all customers can find something in it for them.  Just as every kilowatt-hour is not created equal (the Coincident Peak kilowatt-hours cost $20 more than non-peak kilowatt-hours) the needs and abilities of all customers to reduce energy use during peak hours are not the same.

 

Staff proposes to use Consultant services from time to time during each month as a resource and to help guide technology requirements and corresponding rate options that will empower and reward all customer classes.  Finance staff will also utilize Consultant services from time to time as needed.

 

Options:

1.  Approve the Agreement as presented; or,

2.  Such alternative action as the Commission may deem appropriate

 

 

 

 

 

Fiscal Impact

The retainer Services will be $2,000.00 per month or $10,000 for the current year and were not specifically budgeted. Funds are available in the Reserve for Future Use account of $1,249,266.50. Use of these funds will require a budget adjustment.  In addition, any work that is performed for the Smart Grid initiative project will be eligible for 50% reimbursement from the Leesburg Smart Grid Project which will then be refunded to retained earnings.

 

Submission Date and Time:    5/10/2010 5:05 PM____

 

Department: __Electric Department_____

Prepared by: _Paul Kalv______________                     

Attachments:         Yes_X__   No ______

Advertised:   ____Not Required __X____                     

Dates:   __________________________                     

Attorney Review :       Yes_X__  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head _Paul Kalv__

 

Finance  Dept. ______JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _041-1062-531-3110___

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _______-0-_____________

 

Available ______-0-_____________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH DOUG HANDLEY D/B/A UTILITY CONSULTING SERVICES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement for professional services with Doug Handley d/b/a Utility Consulting Services whose address is 9487 Silver Buttonwood Street, Orlando, Florida 32832.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 10th day of May 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk