AGENDA MEMORANDUM

Meeting Date:           May 24, 2010

From:                          Jim Lemberg, Communications Manager

Subject:                      Resolution authorizing an Agreement for Services with The School Board of Lake County

Staff Recommendation:

Staff recommends approval of an Agreement for Services with The School Board of Lake County for an extension of the City’s fiber optic network, and specifying a completion date.

Analysis:

The contemplated extension of the City’s fiber optic network will position the City to provide data transport services to two additional school sites (Round Lake Elementary and the newly-constructed School “J.”  The School Board approved the contract at its meeting on May 10, 2010.  Under the contract, The School Board will pay the City to extend its network to the two school sites and the City will subsequently own the new network infrastructure.  The agreement will require the City to complete construction by August 1, 2010, but will not identify any consequences if that date is not met.  The contract will further solidify the City’s fiber optic network position with one of its largest customers.

Options:

1.  Approval of the Resolution authorizing execution of the agreement, or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The School Board will pay the City a total fixed fee of $146,975.10 as follows:  $25,000.00 upon contract execution; $25,000.00 upon physical start of cable deployment; $96,975.10 upon completion of cable deployment.  As noted above, the City will retain ownership of the network infrastructure deployed under this contract.

Beginning August 1, 2010, the City will begin invoicing The School Board for two additional sites for data transport services (the existing data transport agreement will be amended by the City and School Board under a separate action between now and August 1).  The City will earn approximately $415.00 of additional revenue per site per month, or $9,960.00 a year on a continuous basis.

Submission Date and Time:    5/21/2010 6:00 PM____

Department: ____Communications _____ Prepared by:  ____Jim Lemberg_________                      Attachments:         Yes_X___   No ______ Advertised:   ____Not Required ___X___ Dates:   ________N/A _______________                      Attorney Review :       Yes_X__  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _045-0000-343-9211___ Project No. ___________________ WF No. ______________ _______ Budget  ______________________ Available _____________________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR SERVICES WITH THE SCHOOL BOARD OF LAKE COUNTY, FLORIDA TO EXTEND THE CITY'S FIBER OPTIC NETWORK; PROVIDING AN EFFECTIVE DATE AND SPECIFYING A COMPLETION DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with The School Board of Lake County, Florida, whose address is 201 West Burleigh Boulevard, Tavares, Florida 32778, for extending the City’s fiber optic network to two additional school sites.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 24th day of May 2010.

                                                                            __________________________

                                                                             Mayor

ATTEST:

_________________________________

City Clerk