AGENDA MEMORANDUM

Meeting Date: June 14, 2010

From: Mike Thornton, Purchasing Manager

Subject: Purchase request 42360 to Hewlett Packard Company for computer hardware maintenance and support

Staff Recommendation:

Staff recommends approval of purchase request 42360 to Hewlett Packard Company for a total amount of $29,121.90.

Analysis:

This purchase is for computer hardware support and maintenance related to the City’s Information Technology network and infrastructure; primarily for blade servers and related support hardware and software. Support and maintenance includes on-site support, parts and materials, four hour on-site response and includes holidays.

The support term is a two-year term for a total cost of $58,633.02. The agreement may be cancelled at any time by the City, if desired, and the City will receive a refund for the unused pro-rated amount.

This request is for the payment of $29,121.90 providing support and maintenance for the period of July 1, 2010 through June 30, 2011. Approval for the 2^nd year of the agreement will be sought prior to payment in the next fiscal year.

Options:

1. Approve the purchase to Hewlett Packard Company for a total amount of $29,121.90; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Funds are budgeted and available for this expense in the account number listed.

Submission Date and Time: 6/9/2010 2:07 PM____

Department: _Information Technology___

Prepared by: _Mike Thornton__________

Attachments: Yes____ No ______

Advertised: ____Not Required ______

Dates: __________________________

Attorney Review : Yes___ No ____

_________________________________

Revised 6/10/04

Reviewed by: Dept. Head ________

Finance Dept. _____JB___________

Deputy C.M. ___________________

Submitted by:

City Manager ___________________

Account No. _001-1633-513.46-33__

Project No. ___________________

WF No. ______________________

Budget ______________________

Available _____________________