AGENDA MEMORANDUM

 

 

Meeting Date:           June 14, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase request 42360 to Hewlett Packard Company for computer hardware maintenance and support

 

 

Staff Recommendation:

Staff recommends approval of purchase request 42360 to Hewlett Packard Company for a total amount of $29,121.90.

 

Analysis:

This purchase is for computer hardware support and maintenance related to the City’s Information Technology network and infrastructure; primarily for blade servers and related support hardware and software.  Support and maintenance includes on-site support, parts and materials, four hour on-site response and includes holidays.

 

The support term is a two-year term for a total cost of $58,633.02.  The agreement may be cancelled at any time by the City, if desired, and the City will receive a refund for the unused pro-rated amount.

 

This request is for the payment of $29,121.90 providing support and maintenance for the period of July 1, 2010 through June 30, 2011.  Approval for the 2nd year of the agreement will be sought prior to payment in the next fiscal year.

 

Options:

1.  Approve the purchase to Hewlett Packard Company for a total amount of $29,121.90; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are budgeted and available for this expense in the account number listed.


 

Submission Date and Time:    6/9/2010 2:07 PM____

 

Department: _Information Technology___

Prepared by:  _Mike Thornton__________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1633-513.46-33__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________