AGENDA MEMORANDUM

 

 

Meeting Date:           June 28, 2010

 

From:                          Raymond S. Sharp, Director, Environmental Services/Public Works

 

Subject:                      Resolution authorizing an Amended and Restated Memorandum of Agreement among the City of Leesburg, other participating local governments, and the St. Johns River Water Management District

 

 

Staff Recommendation:

Staff recommends approval of the Amended and Restated Memorandum of Agreement regarding the City’s continued participation in the next phase of the Coquina Coast Desal project.

 

Analysis:

On April 14, 2008, the City Commission authorized staff to initiate discussions with the participants in the Coquina Coast Desalination Alternative Water Project.  On June 9, 2008, the City Commission approved a Memorandum of Agreement relating to the City’s participation in Phase 1 of that project, in the amount of $126,798.00, which was subsequently reduced to $123,008.00 by a later amendment.  This work has been completed.

 

During the City Commission meeting of May 24, 2010, staff discussed the status of the City’s Consumptive Use Permit for water supply, and recommended the City’s continued participation in the next phase of the Coquina Coast Desalination Alternative Water Project.  Following the positive response from the City Commission, staff continued discussions with the remaining participants and finalized the form of the attached agreement.

 

This agreement amends and restates the agreement approved by Commission on June 9, 2009 to reflect the remaining participants, update the cost for Phase 2A and Phase 2B and generally restates the earlier agreement to reflect current participation.

 

This agreement will commit the City of Leesburg to participation in Phase 2A of the project.  As with the previous agreement, the City has the option to opt-out of further participation at the conclusion of Phase 2A.  The St. Johns River Water Management District is providing thirty percent of the funding for Phase 2A.  The City’s share of the cost of Phase 2A is $483,200.00.

 

As with the earlier agreement, the City’s cost for participation in Phase 2B is unknown since it depends upon the actual number of participants.  This agreement provides for a worst-case assumption of $1,316,948.00.  Prior to committing the City to Phase 2B, staff will review with the Commission the results of the work to date on the project, the status of the City’s Consumptive Use Permit and requirements of that permit and make a recommendation to Commission as to further participation or other actions.  Costs of Phase 2B or other options will be finalized at that time.

 

The schedule for Phase 2A provides for the work to start in September, 2010 and conclude in October 2011.

 

In the agenda memorandum of June 9, 2008, staff advised that funding would be provided in future budgets for this project, should the City continue its participation.  The adopted budgets for Fiscal Years 2008-09 and 2009-10 each included $250,000.00 for Coquina Coast.  Phase 1 costs were paid from the FY 2008-2009 budget. 

 

Options:

1.  Approve the Amended and Restated Memorandum of Agreement in the amount of $483,200.00 for Phase 2A as presented; or,

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact

Funding has been provided in the current adopted budget in the amount of $350,000.00 for the Coquina Coast project.  The remainder of the funding ($133,200) will require a budget amendment from fund balance.  No additional funding will be required in the FY 2010-2011 proposed budget.

 

Submission Date and Time:    6/25/2010 4:27 PM____

 

Department: Environmental Services

Prepared by:  R. Sharp                     

Attachments:         Yes X    No ______

Advertised:   ____Not Required ______                      

Dates:   __________________________                     

Attorney Review :       Yes X   No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head rss

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 043-3021-533-3130

 

Project No. ________________

 

WF No. ___________________

 

Budget            $433,329_______

 

Available         $363,752_______


 

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDED AND RESTATED MEMORANDUM   OF   AGREEMENT   AMONG   THE   ST. JOHNS

RIVER WATER MANAGEMENT DISTRICT, CITY OF DELAND, CITY OF LEESBURG, CITY OF PALM COAST, AND ST. JOHNS COUNTY FOR THE DEVELOPMENT OF A PRIMARY DESIGN REPORT AND  ENCUMBRANCE OF FUNDING FOR THE COQUINA COAST SEAWATER DESALINATION ALTERNATIVE WATER SUPPLY PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an amended and restated Memorandum of Agreement among the St. Johns River Water Management District, City of Deland, City of Leesburg, City of Palm Coast, and St. Johns County for the development of a preliminary design report and encumbrance of funding for the Coquina Coast Desalination Alternative Water Supply Project.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 24th day of June 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk