AGENDA MEMORANDUM

Meeting Date:           July 12, 2010

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase request 42570 to Osmose Utilities Services, Inc. for wood pole inspection and treatment

Staff Recommendation:

Staff recommends approval of purchase request 42570 to Osmose Utilities Services, Inc. for wood pole inspection and treatment for a total amount of $75,000.00.

Analysis:

The Electric Department conducts wood pole inspections on an 8-year cycle based on Florida Statute 366.04(5). The Public Service Commission requests utilities to report annually on the results of wood pole inspections to assure the development of adequate and reliable Electric Grids. Inspections identify dangerous poles that may be rotten due to decay or poles that do not meet the minimum strength requirements. Any poles found to have defects must be repaired or replaced.  

As part of their proposed solution for the City of Leesburg, Osmose will provide hosting of all pole inspection data collected for the duration of the project via Osmose Online Data.

There is a current agreement between the City of Leesburg and Osmose Utilities Services, Inc. which is in effect until November 10, 2012.  This agreement was approved by the City Commission on July 13, 2009 under Resolution #8477. Annual expenditure approval will be sought from the Commission.

Options:

1. Approve purchase request 42570 to Osmose Utilities Services, Inc. for a total amount of

    $75,000.00; or,

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Funds are available for this purpose in the account listed.

Submission Date and Time:    7/9/2010 11:50 AM____

Department: __Purchasing__________ Prepared by:  _Armida Jones_______ Attachments:    Yes_ __   No _X____ Advertised:   ____Not Required _X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________JOB______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _041-1062-531.46-25__ Project No. __415930___________ WF No. ______________________ Budget  _____$623,500.00________ Available ____$197,383.22________