AGENDA MEMORANDUM
Meeting Date: July 12, 2010
From: Jay M. Evans, City Manager
Subject: Amended Budget Calendar for Fiscal Year 2010-11
Staff Recommendation:
Staff recommends City Commission approval of the amended budget calendar for fiscal year 2010-11, which includes dates for the commission workshop meetings.
Analysis:
On February 8, 2010 the City Commission approved the budget calendar for fiscal year 2010-11. At the June 28, 2010 meeting additional changes were made to the calendar and schedule. Similar to last year, we are finding that a small shift in the calendar will work better with Commissioner’s schedules and with budget preparation:
June - June 29th - draft budget is presented to City Manager for review
July- July 6th - draft budget is presented to City Commission for review
July 13th, 15th budget/capital improvement plan workshops cancelled
July 22nd, budget/capital improvement plan workshop cancelled
July 27th, budget/capital improvement plan workshop use only if needed (optional)
In addition, the budget/capital improvement plan workshop schedule has been provided for your review. Please remember last year’s schedule was amended as necessary as we worked through the proposed budget document. We will again create a list of items as we go through the workshops for an “up or down” vote during the last workshop.
Options:
1. Approve the amended budget calendar, as presented, or
2. Such other action as the Commission may deem appropriate.
Fiscal Impact:
None
Submission Date and Time: 7/9/2010 11:50 AM____
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Department: _____Finance____________ Prepared by: ____Brandy McDaniel___ Attachments: Yes____ No ______ Advertised: ____Not Required ______ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ___JB___
Finance Dept. _____________JB___
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _________________
Project No. ___________________
WF No. ______________________
Budget ______________________
Available _____________________ |
CITY OF LEESBURG, FLORIDA
PROPOSED BUDGET CALENDAR
FISCAL YEAR 2010-11
|
2010 DATE DAY |
RESPONSIBLE PARTY |
REQUIRED ACTIVITY |
REQUIREMENT REFERENCE |
|
February 8, Monday |
City Commission |
Adopt budget calendar and goals for the fiscal year 2010-11 budget |
|
|
March 1, Monday |
Department Directors |
Submit updated organizational charts and requests for additions and or reclassifications of existing personnel to the Budget Manager |
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March 26, Friday |
City Manager |
Distribute civic funding request forms |
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April 2, Friday |
Finance Department/ City Manager |
Distribute forms and instructions for use in preparation of the fiscal year 2010-11 budget requests to all departments and agencies funded by the City |
|
|
April 19, Monday
|
Department Directors |
Deadline for submission to the Budget Manager of departmental goals, objectives, statements and performance measures for fiscal year 2010-11 |
|
|
May 3, Monday |
Department Directors |
Deadline for submission to the Budget Manager of budget requests for fiscal year 2010-11 |
|
|
May 11-28 Tuesday- Friday
|
City Manager
|
Meet with governmental fund departments to discuss fiscal year 2010-11 budget requests, including goals and objectives
|
|
|
On or before June 1, Tuesday |
Property Appraiser |
Provide an estimate of 2010 total assessed values of nonexempt property for budget planning purposes |
Section 200.065(7), Florida Statutes,
|
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June 2-7, Wednesday-Monday |
City Manager
|
Meet with proprietary fund departments to discuss fiscal year 2010-11 budget requests, including goals and objectives |
|
|
June 29, Tuesday |
Finance Department |
Present the draft budget for fiscal year 2010-11 to the City Manager for review and analysis |
|
|
On or before July 1, Thursday
|
Property Appraiser |
Submit 2010 certified taxable values to the City Commission |
Section 193.023(1), Florida Statutes, Section 200.065 (1), Florida Statutes |
|
July 6, Tuesday |
City Manager |
Present the draft budget for fiscal year 2010-11 to the City Commission for review and analysis |
Section 200.065(2)(a)2, Florida Statutes, Section 28 (g), Leesburg City Charter |
|
July 19, Monday |
City Commission |
Conduct budget/capital improvement plan work session regarding proposed budget/capital improvement plan for fiscal year 2010-11 |
CITY OF LEESBURG, FLORIDA
PROPOSED BUDGET CALENDAR
FISCAL YEAR 2010-11
|
2010 DATE DAY |
RESPONSIBLE PARTY |
REQUIRED ACTIVITY |
REQUIREMENT REFERENCE |
|
July 26, Monday
|
City Commission |
Establish the maximum millage rate for fiscal year 2010-11 |
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July 27 & 29, Tuesday, Thursday |
City Commission |
Conduct budget/capital improvement plan work session regarding the proposed budget/capital improvement plan for fiscal year 2010-11 |
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No later than July 30, Friday |
City Commission |
Notify the Property Appraiser of: 1. The Proposed millage rates for 2010; 2. The rolled back millage rates for 2010; 3. The date, time, and place of the public hearings to consider the proposed millage rates and tentative budgets |
Section 200.065(2)(b), Florida Statutes, |
|
August 2 & 5 Monday, Thursday |
City Commission |
Conduct budget/capital improvement plan work session regarding proposed budget/capital improvement plan for fiscal year 2010-11 |
|
|
No later than August 20, Friday |
Property Appraiser |
Mail notices of proposed property taxes for 2010 to each taxpayer listed on the current year assessment roll |
Section 200.065(2)(b), Florida Statutes, Section 200.069, Florida Statutes |
|
September 9, Thursday |
City Commission |
Conduct public hearings to consider adoption of the tentative budgets and proposed millage rate for fiscal year 2010-11. All hearings must begin after 5:00 P.M |
Section 166.241(3), Florida Statutes, Section 200.065(2)(c)-(e), Florida Statutes |
|
September 13, Monday |
CRA Board |
Establish budget for Community Redevelopment Agencies |
|
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September 23, Thursday |
Finance Director |
Advertise public hearings to consider final adoption of the budgets, increases in property taxes and operating expenditures (if applicable), and adoption of millage rate for fiscal year 2010-11 |
Section 200.065(2)(d), Florida Statutes, Sections 200.065(3),(a),(b), and (h)‑(l), Florida Statutes |
|
September 27, Monday |
City Commission |
Conduct public hearings to consider final adoption of the budgets/capital improvement plan and millage rate for fiscal year 2010-11. All hearings must begin after 5:00 P.M |
Section 166.241(3), Florida Statutes, Section 200.065(2)(d), (e),Florida Statutes |
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October 25, Monday |
Finance Director |
Begin distribution of final budget documents |
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