AGENDA MEMORANDUM

Meeting Date:           July 26, 2010

From:                          Darel Craine, Deputy Director, Environmental Services

Subject:                      Resolution authorizing Task Order No. 21 with AECOM U.S.A., Inc. for the Lake Hollywood Drainage Basin Best Management Practices Final Design

Staff Recommendation:

Staff recommends approval of Task Order No. 21 with AECOM U.S.A., Inc. for the Lake Hollywood Drainage Basin Best Management Practices Final Design.

Analysis:

This final design of the Lake Hollywood Drainage Basin will be, in part, composed of previously prepared conceptual plans for Best Management Practice (BMP) projects.  These BMP’s define the treatment of non-point source pollution, potentially attributable to stormwater runoff from the Lake Hollywood sub-basin to Lake Harris.  This final design will incorporate the use of four nutrient separating baffle boxes as well as construction of a wetland treatment system.  The conceptual plans were submitted to the Federal Department of Environmental Protection (FDEP) Agency for cooperative funding under Section 319, Non-Point Source Management Program.  FDEP has notified the City that the construction portion of the project has been selected for grant funding.  The Environmental Protection Agency (EPA) will release the grant funds in September or October. At that time, Environmental Services will bring the agreement to the Commission. 

Task Order No. 21 is for the design portion of the project which is the City of Leesburg’s responsibility. 

The engineers cost estimate for the project is; 

Engineering/Design    $142,000.00

Construction                $340,000.00

Monitoring                   $  75,000.00

Public Involvement     $    7,000.00

Admin/Final Report    $    8,000.00

Total                            $572,000.00

The FDEP grant provides sixty percent of the construction costs with at maximum match not to exceed $217,800.00

Options:

1.  Approve Task Order No. 21 as presented; or,

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

$142,000.00 is budgeted and available in the Stormwater Fund. 

Submission Date and Time:    7/22/2010 10:40 AM____

Department: _Environmental Services___ Prepared by:  _Tracey Dean_____                      Attachments:         Yes_X_   No ______ Advertised:   ____Not Required _X__ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________             Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _014-5171-537-3130__ Project No. __140002___________ WF No. _____303905/8_________ Budget  _____$142,200.00_______ Available ____$142,200.00________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE TASK ORDER NO. 21 WITH AECOM U.S.A., INC., FOR THE LAKE HOLLYWOOD DRAINAGE BASIN BEST MANAGEMENT PRACTICES FINAL DESIGN; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with AECOM U.S.A., Inc., whose address is 320 East South Street, Orlando, FL 32801, for the Lake Hollywood Drainage Basin Best Management Practices Final Design.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _26th____ day of __July_______ 2010.

                                                                            __________________________

                                                                             Mayor

ATTEST:

_________________________________

City Clerk