AGENDA MEMORANDUM

Meeting Date: July 26, 2010

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of a construction services agreement with Mott Concrete, Inc. for the Crest Avenue Sidewalk Installation project    

Staff Recommendation:

Staff recommends execution of the construction services agreement with Mott Concrete, Inc. for extending the Crest Avenue Sidewalk Installation project for a total amount of $25,880.00.

Analysis:

The purpose of this project is to install approximately 1,188 linear feet of sidewalk along Crest Avenue between Cambridge and Flamingo Drives.  The sidewalk will be 5-foot wide, 4-inch thick, 3,000 psi concrete.

On June 7, 2010, the Purchasing Division issued Invitation to Bid (ITB) 100291 soliciting qualified and interested firms to submit bid responses for this project.  The ITB was advertised in the Daily Commercial and posted on-line through BidSYNC.

On July 6, 2010, a total of 10 responses were received and are summarized here for your review. 

Vendor Name	Location	Bid Amount
Mott Concrete, Inc.	Okahumpka	$25,880.00
SV III General Cont.	Inverness	$25,885.00
Jerome’s Masonry	Lady Lake	$26,000.00
Weber & Co., LLC	Kissimmee	$27,100.00
Barracuda Bldg.	Apopka	$27,813.00
Croft Contracting	Inverness	$30,350.00
Estep Construction	Apopka	$35,000.00
Beesley Construction	Leesburg	$59,368.00
Grove Construction	Kissimmee	$68,340.00
C.W. Roberts	Wildwood	$69,300.00

Staff recommends award to Mott Concrete, Inc. having determined them to be the lowest responsive and responsible bidder.  The City has recently completed a project with Mott Concrete, Inc. and is confident in their ability to successfully complete this project.

The City’s Local Business Enterprise policy was not a factor in this bid analysis as the low bidder is a local vendor.

Options:

1.  Approve execution of the agreement with Mott Concrete, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds are available in the Public Works Capital Projects account listed. 

Submission Date and Time:    7/22/2010 10:40 AM____

Department: Public Works____________ Prepared by:  Terry Pollard__________ Attachments:         Yes____   No __X____ Advertised:     X_ Not Required ______ Dates:   ______June 6, 2010   ________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB__________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _031-5112-541.63-10___ Project No. __300011_____________ WF No. _____WF0628874/001____ Budget  _____$223,104.00_______ Available ____$204,741.00______

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH MOTT CONCRETE, INC. FOR THE CREST AVENUE SIDEWALK INSTALLATION PROJECT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with MOTT CONCRETE, INC. whose address is 3745 Rogers Industrial Park Road, Okahumpka, Florida for the Crest Avenue Sidewalk Installation construction services pursuant to Invitation to Bid 100291. 

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __26th__ day of __July____ 2010.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk