AGENDA MEMORANDUM

 

 

Meeting Date:           August 9, 2010

 

From:                          Mike Thornton, Purchasing Manager 

 

Subject:                      Resolution Authorizing execution of a First Amendment to an Existing Agreement with Boone Improvements, Inc. for large area mowing services at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of the first amendment with Boone Improvements, Inc. to extend the existing contract thru September 30, 2011.

 

Analysis:

The Commission approved resolution 7970 authorizing the original agreement with Boone Improvements, Inc. in August 2007 for a three year period.  Boone Improvements, Inc. provides large area mowing services for Leesburg International Airport.  This first amendment will extend the contract period until September 30, 2011.  The original agreement provides for three one-year extensions at the City’s option.  Staff recommends the City exercise the option to extend this first amendment.

 

The agreement calls for 13 cuts per year at a cost of $1,973.92 per cut.  The annual cost of the agreement is $25,660.96.  Staff feels this price is still reasonable and competitive.  The major cost of providing this service is equipment and fuel.  According to the US Energy Information Administration website, at the time of the original award retail diesel prices were $2.89 per gallon.  The published diesel fuel retail price for the week of July 26, 2010 is $2.91.  Fuel prices are a little higher now than three years ago and have been significantly higher during the period of this agreement.  It would be in the City’s best interest to continue this service at the same contracted price.

 

Extension of this contract would allow for uninterrupted mowing services.  The City has received excellent service and dependability from Boone Improvements, Inc. and would like to continue its relationship with this vendor.

 

Options:

1.  Authorize execution of the first amendment with Boone Improvements, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The annual cost of the agreement is $25,660.96.  Funds for mowing services at Leesburg International Airport are budgeted in the account number listed.

 

Submission Date and Time:    8/5/2010 4:35 PM____

 

 

 

 

 

Department: _City Manager - Airport___

Prepared by:  Armida Jones________                     

Attachments:         Yes__X_   No ____

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ____JB____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1821-542-4625__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH BOONE IMPROVEMENTS, INC. FOR LARGE AREA MOWING AT LEESBURG INTERNATIONAL AIRPORT FOR $25,660.96; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a first amendment to an existing agreement with BOONE IMPROVEMENTS, INC. whose address is P.O. Box 3190, High Springs, Florida 32655 for large area mowing at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _9th____ day of _August________ 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk