Staff recommends approval of the first amendment with Boone Improvements, Inc. to extend the existing contract thru September 30, 2011.
The Commission approved resolution 7970 authorizing the original agreement with Boone Improvements, Inc. in August 2007 for a three year period. Boone Improvements, Inc. provides large area mowing services for Leesburg International Airport. This first amendment will extend the contract period until September 30, 2011. The original agreement provides for three one-year extensions at the City’s option. Staff recommends the City exercise the option to extend this first amendment.
The agreement calls for 13 cuts per year at a cost of $1,973.92 per cut. The annual cost of the agreement is $25,660.96. Staff feels this price is still reasonable and competitive. The major cost of providing this service is equipment and fuel. According to the US Energy Information Administration website, at the time of the original award retail diesel prices were $2.89 per gallon. The published diesel fuel retail price for the week of July 26, 2010 is $2.91. Fuel prices are a little higher now than three years ago and have been significantly higher during the period of this agreement. It would be in the City’s best interest to continue this service at the same contracted price.
Extension of this contract would allow for uninterrupted mowing services. The City has received excellent service and dependability from Boone Improvements, Inc. and would like to continue its relationship with this vendor.
1. Authorize execution of the first amendment with Boone Improvements, Inc.; or
2. Such alternative action as the Commission may deem appropriate
The annual cost of the agreement is $25,660.96. Funds for mowing services at Leesburg International Airport are budgeted in the account number listed.
Department: _City Manager - Airport___
Prepared by: Armida Jones________
Attachments: Yes__X_ No ____
Advertised: ____Not Required __X___
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. ____JB____________
Deputy C.M. ___________________
City Manager ___________________
Account No. _001-1821-542-4625__
Project No. ___________________
WF No. ______________________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH BOONE IMPROVEMENTS, INC. FOR LARGE AREA MOWING AT LEESBURG INTERNATIONAL AIRPORT FOR $25,660.96; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute a first amendment to an existing agreement with BOONE IMPROVEMENTS, INC. whose address is P.O. Box 3190, High Springs, Florida 32655 for large area mowing at Leesburg International Airport.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _9th____ day of _August________ 2010.