AGENDA MEMORANDUM

 

Meeting Date:           July 26, 2010

 

From:                          Brandy McDaniel, Budget Manager                            

 

Subject:                      Ordinance Amending the Fiscal Year 2009-10 Budget for the General, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Communications and Building Permits Funds for the Third Quarter

 

 

Staff Recommendation:

Staff recommends adopting the attached ordinance amending the Fiscal Year 2009-10 budget for the General, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Communications and Building Permits Funds for the Third Quarter.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

These budget adjustments are required due to the following changes (an attachment has been included to provide detailed reasons for these budget adjustments):

 

Fund

Amount

Source

General:

 

 

Refrigerated Drug Case Grant (Police)

   $    2,904

Lake County Grant

Library Books & Non Print Materials

20,000

Friends of the Library Donation

NSP Property 1509 Floradel Ave

38,795

NSP Contributions

NSP Property 615 W Oak Terrace

74,709

NSP Contributions

EMS Grant/Computer aided dispatch  

   equip (Fire)

 

5,951

 

Fund Balance

Fleet Insurance Reimbursement (Fire 

   Engine #605)

 

16,807

 

Miscellaneous Reimbursement

Total General Fund:

$159,166

 

 

Hwy 441/27 CRA:

Transfer to Electric

  (Perkins to Griffin Project)                                     $9,523,289    Bond Proceeds

Transfer to Communications  

  (Perkins to Griffin Project)                                           53,983     Fund Balance      

Total Hwy 441/27 CRA:                                       $9,577,272

 

Capital Projects:

Roof 8626 US Hwy 441 (Family Furn.)                      $300,000     Transfer from Gas Fund

Herlong Park Dock Renovations                                       8,048     Fund Balance

Total Capital Projects:                                              $308,048

 

 

Electric:

Perkins to Griffin Project                                         $9,523,289     Transfer from Hwy 441/27 CRA

Professional Services/Fruitland Park Separation              9,973     Fund Balance

Total Electric:                                                        $9,533,262

 

Gas:

Transfer to Capital Projects (Family Furn.)                 $300,000    Fund Balance

Total Gas:                                                                   $300,000

 

Water:

Coquina Coast Project                                                 $133,200    Fund Balance

Total Water:                                                                $133,200

 

Communications:

Relocation of Poles due to FDOT project                  $  50,000    Fund Balance

Perkins to Griffin Project                                                73,887    Transfer from Hwy 441/27 CRA

Fiber Connection- Lk County School Board                 146,975    Developer Contributed Capital

Total Communications:                                           $270,862

 

Building Permits:

Temporary Labor to cover while Building

   Inspectors get Fire Inspector Licenses                         $6,630   Transfer from General Fund

Total Building Permits:                                               $6,630

 

Options:        

  1. Adopt the attached ordinance amending the fiscal year 2009-10 budget for the General, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Communications and Building Permits, or

 

  1. Such other action as the City Commission may deem necessary.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fiscal Impact: 

The following funds will increase/decrease as seen below:

 

 

FUND

FY 2010

CURRENT

 

CHANGE

FY 2010

AMENDED

General

     $    24,266,858

$      159,166

$    24,426,024

Stormwater

Greater Leesburg CRA

2,966,229

562,809

 

 

2,966,229

562,809

Carver Heights/Montclair Area CRA

1,486,436

1,486,436

Hwy 441/27 CRA

3,639,860

9,577,272

13,217,132

Debt Service

1,621,521

1,621,521

Capital Projects

12,582,718

308,048

12,890,766

Electric

76,552,594

9,533,262

86,085,856

Gas

10,901,476

300,000

11,201,476

Water

16,694,732

133,200

16,827,932

Wastewater

12,018,963

12,018,963

Communications

1,522,774

270,862

1,793,636

Solid Waste

3,726,119

3,726,119

Police Pension

808,714

808,714

Fire Pension

1,343,083

1,343,083

General Employees Pension

2,500,000

2,500,000

Health Insurance

4,133,000

4,133,000

Workers’ Compensation

666,147

666,147

Discretionary Sales Tax

1,756,688

1,756,688

Police Impact Fees

4,790

4,790

Recreation Impact Fees

365,660

365,660

Building Permits

447,100

6,630

453,730

Police Forfeiture

81,156

81,156

Police Education Receipts

10,350

10,350

Magnolia Townhomes

2,384,300

2,384,300

Total

$   183,044,077

20,288,440

$    203,332,517

 

 

 

 

 

Submission Date and Time:    8/5/2010 4:35 PM____

 

Department: ___Finance____________

Prepared by:  _Brandy McDaniel_____                     

Attachments:         Yes_x___   No ______

Advertised:   x___Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ______

 

Finance  Dept. ___JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

 

ORDINANCE NO.____________________

 

 

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2009-10 BUDGET FOR THE GENERAL, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, COMMUNICATIONS AND BUILDING PERMITS FUNDS FOR THE THIRD QUARTER; AND PROVIDING AN EFFECTIVE DATE.

 

 

          WHEREAS, the City Commission of the City of Leesburg Florida, adopted a budget for Fiscal Year 2009-10 on September 28, 2009, which they felt was in the best interest of the citizens of the City of Leesburg, and

 

 

          WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2009-10 to provide funds for various projects as adopted at City Commission meetings, and

 

 

          WHEREAS, such action was not anticipated in the original 2009-10 annual budget;

 

          NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

 

SECTION I.

 

 

        Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2009-10 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2009-10 for the City of Leesburg, Florida:

 

 

GENERAL FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Lake County Grant

2,904

 

Contributions & Donations

133,504

 

Miscellaneous Reimbursement

16,807

 

Other Financing Sources:

 

     Fund Balance

5,951

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

159,166

 

 

PROPOSED APPROPRIATIONS

Public Safety

2,904

Economic Development

113,504

Culture & Recreation

20,000

General Government

22,758

TOTAL PROPOSED APPROPRIATIONS

159,166

US HWY 441/27  CRA

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Bond Proceeds

9,523,289

     Fund Balance

53,983

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

9,577,272

PROPOSED APPROPRIATIONS

Non Expenditures:

     Transfer to Other Funds (Electric)

9,523,289

     Transfer to Other Funds (Communications)

53,983

TOTAL PROPOSED APPROPRIATIONS

9,577,272

CAPITAL PROJECTS FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

      Transfer from Gas Fund

300,000

      Fund Balance

8,048

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

       308,048

PROPOSED APPROPRIATIONS

Culture & Recreation

8,048

Transportation

       300,000

TOTAL PROPOSED APPROPRIATIONS

       308,048

 ELECTRIC FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Transfers from Other Funds (Hwy 441/27 CRA)

9,523,289

     Fund Balance

          9,973

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

       9,533,262

PROPOSED APPROPRIATIONS

Physical Environment

       9,533,262

TOTAL PROPOSED APPROPRIATIONS

       9,533,262

 

 

GAS FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Fund Balance

          300,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

300,000

PROPOSED APPROPRIATIONS

Non Expenditures:

     Transfers to Other Funds (Capital Projects)

300,000

TOTAL PROPOSED APPROPRIATIONS

300,000

WATER FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Fund Balance

133,200

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

        133,200

PROPOSED APPROPRIATIONS

Physical Environment

        133,200

TOTAL PROPOSED APPROPRIATIONS

        133,200


           

COMMUNICATIONS

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Developer Contributed Capital

146,975

 

Other Financing Sources:

 

    Fund Balance (Renewal & Replacement)

50,000

 

    Transfers from Other Funds (Hwy 441/27 CRA)

73,887

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

270,862

 

 

PROPOSED APPROPRIATIONS

 

Physical Environment

270,862

 

TOTAL PROPOSED APPROPRIATIONS

270,862

 

 

BUILDING PERMITS

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

    Transfer from Other Funds (General Fund)

6,630

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

6,630

 

 

PROPOSED APPROPRIATIONS

 

Public Safety

6,630

 

TOTAL PROPOSED APPROPRIATIONS

6,630

 

 

ALL FUNDS

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Lake County Grant

2,904

 

Contributions & Donations

133,504

 

Miscellaneous Reimbursement

16,807

 

Developer Contributed Capital

146,975

 

Other Financing Sources:

 

     Transfers from Other Funds

9,903,806

 

     Bond Proceeds

9,523,289

 

     Fund Balance Appropriated (Renewal & Replacement)

50,000

 

     Fund Balance Appropriated

        511,155

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

        20,288,440

 

 

 

ALL FUNDS

 

PROPOSED APPROPRIATIONS

 

General Government

           22,758

 

Public Safety

9,534

 

Physical Environment

9,937,324

 

Economic Environment

113,504

 

Transportation

300,000

 

Culture & Recreation

28,048

 

Non-Expenditures:

 

    Transfers to Other Funds

9,877,272

 

TOTAL PROPOSED APPROPRIATIONS

        20,288,440

 

 

 

 

SECTION II.

 

 

          This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

 

 

          PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the 26th day of July, 2010.

 

 

 

 

 

Mayor

 

 

ATTEST:

 

 

 

 

 

 

 

 

 

 City Clerk