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AGENDA MEMORANDUM
Meeting Date: August 9, 2010
From: Dann Herrin, Risk Manager
Subject: Resolution authorizing approval of the contract with Carehere, LLC for the Employee Health Clinic
Staff Recommendation:
Staff recommends approval of the contract with Carehere, LLC for management services for the Employee Health Clinic.
Analysis:
On June 28, 2010, the City Commission of the City of Leesburg approved the resolution authorizing staff to move forward with the concept of an employee health clinic, including negotiation of a contract with CareHere, LLC to provide management services for the employee health clinic.
On April 15, 2010, CareHere LLC was selected through the competitive bid process as the finalist to provide clinic management services by a joint task force consisting of representatives from the cities of Leesburg, Mount Dora, Tavares and Eustis.
Clinic management services include:
· Recruitment and provision of medical staff to provide medical services for the clinic. Medical services include:
§ Annual Health Risk Assessments
§ Chronic disease evaluation, treatment and management
§ Treatment of acute conditions
§ Lab testing
§ Medication dispensing
§ Occupational health services
§ Treatment of on-the-job injuries and illnesses
· Electronic management of medical records;
· Wellness promotion and education programs;
· 800 Customer Support
· On-line scheduling and medical management and tracking system
· Clinic inventory management
Options:
- Approve concept as presented, or
- Such alternative action as the Commission may deem necessary.
Fiscal Impact:
The financial requirements of the CareHere, LLC agreement are as follows:
- Initial Set-up Fee: $25,000
(used to purchase prescription and medical supplies inventory)
- Clinic management fee: $23 per month per employee/retiree
- Reimbursement to CareHere, LLC for on-going $26,300/month (estimated)
expenses including medical labor costs, prescriptions
and medical supplies.
Start up costs associated with the clinic will be funded from Fund Balance in the Health Care Fund. A budget adjustment will be submitted for Commission approval in the submission of the 4th quarter budget adjustments. As of the end of June, the Healthcare Fund had available Fund Balance of $1,719,742.
Submission Date and Time: 8/5/2010 4:35 PM____
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Department: ______________________ Prepared by: ______________________ Attachments: Yes____ No ______ Advertised: ____Not Required ______ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. ______JB__________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _064-1341-519-3410___
Project No. ___________________
WF No. ______________________
Budget ______________________
Available _____________________ |
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, APPROVING A CONTRACT WITH CAREHERE, LLC TO PROVIDE MANAGEMENT SERVICES OF THE EMPLOYEE HEALTH CLINIC; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with CareHere, LLC, whose address is 215 Jamestown Park Dr, Suite 204, Brentwood, TN 37027-5178, for management services of the Employee Health Clinic.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 9th day of August, 2010.
__________________________
Mayor
ATTEST:
__________________________
City Clerk