AGENDA MEMORANDUM

Meeting Date:           September 13, 2010

FROM:                       Mike Thornton, Purchasing Manager

SUBJECT:                  Resolution authorizing an agreement with Professional Dirt Service, Inc. for the Childs Street Resurfacing & Rebuild construction services

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Professional Dirt Service, Inc. for $64,221.50.

Analysis:

This project will consist of reconstruction and realignment or straightening Childs Street from the Main Street intersection and continuing south for approximately 180 feet.  This realignment will take the slight curve out of the street.  New curbing, sidewalk and driveway aprons will also be installed in this segment.  Storm water inlets and structures will be installed as part of the new curbing.

Figure 1. Project Location

In the segment starting north of Magnolia St. and south to Pine St., the existing street will be resurfaced and new concrete sidewalk and driveway aprons installed.

Work can begin within 10 days following execution of the agreement and will be completed within 75 calendar days according to the terms of the agreement.

Procurement Information:

On June 21, 2010 the Purchasing Division issued Invitation to Bid number 100281.  The City advertised this opportunity in the Daily Commercial and posted on-line at BidSYNC.com.

On July 27, 2010 sealed bids were received from three contractors.  Bids were evaluated by purchasing and public works staff.  The low bidder’s past performance was verified with job performance being rated as good and remarks indicating the projects progressed smoothly.  The City has successfully worked with Professional Dirt Service on a prior storm water ditch enclosure project.

SUMMARY OF BIDS
Contractor Name	Location	Amount	Responsive & Responsible
Professional Dirt Service	Eustis	$64,221.50	YES
Paqco, Inc.	Leesburg	$66,000.00	YES
C.W. Roberts Contracting	Wildwood	$68,318.60	YES

The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation as all participating bidders qualify as local vendors.

Options:

1.  Approve execution of the agreement with Professional Dirt Service, Inc.; or

2.  Such alternative action as the Commission may deem appropriate.

Fiscal Impact:

The $64,221.50 cost of this project is budgeted and available in the accounts listed for the 2010 fiscal year.  The construction costs will be shared by the General Fund Capital Projects account ($54,131.50) and the Storm Water Utility account ($10,090.00).

Submission Date and Time:    9/16/10 12:11 PM____

Department: Public Works_&_________ Environmental Services________________ Prepared by:  Terry Pollard_____________ Attachments:         Yes____   No __X____ Advertised:     X_ Not Required ______ Dates:   ______June 20, 2010   ________                      Attorney Review :       Yes___  No __X__ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ______JB__________                                    Deputy C.M. ___________________                                           Submitted by: City Manager ___________________

Account No. _031-5112-541-6310 __  ($54,131.50) & 014-5171-537-6310_____ ($10,090)______________________ Project No. __310051 & 140002___ WF No. _____0628930 & 0679634_ Budget  _____$64,221.50________ Available ____$64,221.50________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE  CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH PROFESSIONAL DIRT SERVICE, INC., TO PROVIDE CONSTRUCTION SERVICES FOR THE CHILDS STREET REBUILD AND RESURFACING   FOR $64,221.50; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with PROFESSIONAL DIRT SERVICE, INC. whose address is 10 W. Lakeview Avenue, Eustis, Florida 32726 for the Childs Street Resurfacing & Rebuild construction services pursuant to Invitation to Bid 100281.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _13th____ day of _September____ 2010.

                                                                            __________________________

                                                                             Mayor

ATTEST:

___________________________________

City Clerk